Budget & Programming Officer SC8 | Kyiv

.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

🚩 Vacancy Announcement n°: 827676

📢 Job Title: Budget and Programming Officer

📌Type of Contract: Service Contract, SC level 8

➡️ Unit / Division: Budget and Programming Unit / WFP Ukraine

📍   Duty Station: Kyiv

➡️ Duration: 12 months (renewable)

⏰ Closing date: 26 June 2023, midnight (Central European Time)

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

What will you do in this position? 

You will report to the head of the unit and collaborate closely with the Pipeline Officer within the budget and programming unit to progress on to lead pipeline management and analysis of shortfalls, and complex resource analysis work, in view of providing management with an accurate and reliable understanding of the country office’s position with regards to resourcing against the plan.

Why work with us? 

The war in Ukraine has had drastic consequences, both for people inside the country and for those around the world dependent on its huge grain supplies. It has caused one of the fastest forced population movements since the Second World War. Close to 8 million Ukrainians are living as refugees across Europe, and another 5.3 million are internally displaced. Many are destitute, having lost their homes and livelihoods. As food production and supply lines are disrupted by fighting, many families in the east and south do not have reliable access to nutritious food.

WFP uses a flexible mix of food and cash assistance to support vulnerable Ukrainians wherever they are. This includes working with local partners to distribute food rations in areas near the frontline and providing cash transfers wherever people have access to banks and markets to buy food. WFP reaches between 2 to 3 million Ukrainians every month with this critical assistance.

➡️ WFP is a 2020 Nobel Peace Prize Laureate.

➡️ WFP offers a highly inclusive, diverse and multicultural working environment.

➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.

➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

➡️ WFP offers a competitive benefits package including salary, leave plus a medical insurance.

How can you make a difference?

In this position, you will have to: 

Pipeline Management

• Coordinate matching commodity pipeline requirements with sourcing options in collaboration with Supply Chain and Programme teams, building and maintaining productive partnerships at the operational level to ensure timely shortfall coverage.
• Guide the Country Office team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) to maximize operational effectiveness, following standards and processes, and providing advice on resource allocations based on the severity of pipeline shortfalls using relevant pipeline management tools.
• Convene and lead a monthly, cross-functional pipeline working group (across Field Offices as needed) that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures. Key stakeholders include Supply Chain, Programme, and Activity Managers.
• Propose and review Advance Financing requests to meet pipeline needs and maximize the utilization of the contributions with shorter validity in close collaboration with the Programme and Partnerships teams.
• Participate in meetings with internal and external stakeholders to discuss the utilization of incoming contributions and support developing funding proposals, ensuring appeals are made against critically underfunded activities in line with donor interest and CO priorities.

Performance Management and Reporting

• Managed the programming of received funds promptly, according to prioritized operational needs, submitted funding proposals, donor conditions, and restrictions, and in close collaboration with the Partnerships teams.
• Coordinate preparing interim, progress, and final reports as stipulated in various contribution agreements between WFP and specific donors, particularly for those locally negotiated contributions in close collaboration with RB and HQ counterparts as required.
• Proactively keep track of ongoing procurement actions with the Supply Chain to understand the operational reality and better inform decision-making on critical next steps.

Other

• Lead data analysis efforts and innovatively develop reports to meet varying requirements and audiences and enable informed decision-making, ensuring consistency of information presented to senior management and external stakeholders.
• Monitor and support the development and improvement of systems, techniques, tools, processes, and procedures to better monitor, manage and report on WFP budgets and resources.
• Develop the capacity of WFP staff in operational planning, and performance reporting, through coaching around the regular day-to-day transactions and developing, updating, and delivering training using available materials, manuals, and guidelines.
• Document internal business processes, develop Standard Office Procedures (SOPs) and training packages on pipeline management matters, and provide onboarding briefs to newcomers in the CO team.
• Represent the unit at internal meetings/committees/working groups as required to obtain and provide information from a resource programming and stock availability perspective.
• Perform other relevant duties as required.

To join us in saving lives, changing lives, you will have:

Education: Advanced University degree in Business Administration, Finance, Supply Chain, Logistics, Statistics, Economics or other relevant field, or First University degree with additional years of related work experience and training/courses.

Experience: At least one (1) year of postgraduate professional experience in the following areas: A higher education degree may compensate for some of the required experience.

• Translating operational requirements into financial information.
• Preparing budgets and reports for management.
• Reviewing plans and budgets, monitoring the financial progress of the projects, reviewing donor reports, and facilitating donor and internal audits.
• Previous experience in project management and performance management.

Knowledge & Skills: Comprehensive analytical skills and advanced knowledge of Excel, PowerPoint, and SAP applications.

Languages: Proficiency in English, Ukrainian languages, both in oral and written communication.

Standards of behaviour: The WFP Leadership Framework describes the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP. Candidates’ alignment with these behaviours is assessed in our selection process.

Before you apply…

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

We aim to achieve parity in our teams in Ukraine. Qualified women applicants are especially encouraged to apply.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

How do you apply…

To be considered, you are invited to apply via WFP’s recruitment portal. CV and cover letter must be submitted in English language.

Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.

We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.

This section is optional to describe additional responsibilities & knowledge required for the specific job.

Apply For Job