Budget & Programming Officer, NOB, RB Dakar

🚩 Vacancy Announcement n°: 827684

📢 Job Title: Budget & Programming Officer FT-NOB

✨ Grade: National Professional Officer, NOB

📧 Duration: 12 months (renewable subject to performance and availability of funds)

✅ Unit / Division: Budget and Programming

📍 Duty Station: Regional Bureau Dakar, Senegal

⏰ Closing date: 25 June 2023

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female Candidates are strongly encouraged to apply.

ABOUT WFP

The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operates in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability, and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger. At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: UN World Food Programme (WFP), and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The Budget and Programming mission is to support and enable operations by safeguarding resources and efficient management of WFP resources, risk-informed end-to-end planning, budgeting and reporting that enables WFP to deliver its key priorities, strategic objectives and achieve its zero hunger goals.

PURPOSE:

To deliver budget and resource analysis and programming activities, and provide support to Country Offices, partnering with and supporting managers in the application of best practice approaches for the efficient, effective, and compliant utilization of funds.

ACCOUNTABILITIES/RESPONSIBILITIES:

Under the direct supervision of the Senior Regional Budget& Programming Officer, the incumbent will undertake the following:

Budget Planning and Management

1. Contribute to the implementation of plans and policies by setting clear goals; coordinate processes for budget and programming activities in compliance with WFP and functional strategies.
2. Review budgets for accuracy, appropriateness, cost containment/effectiveness and completeness in line with available guidelines, flagging any shortcomings and providing comprehensive feedback to the main stakeholders as needed.
3. Review and release budgets in WFP’s corporate systems ensuring that all budget-supporting documents are available, and address received comments and recommendations before relevant resource data is recorded in internal systems for reference.
4. Support the preparation of funding proposals through donor trend analysis against operational shortfalls, proposing fund prioritization options by activity and modality as necessary.
5. Analyze CSPs/RBPs closure activities, ensuring actions are taken for the receiving of resource transfers and the timely start and closures of activities.

Pipeline Management

1. Review and analyze commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level to ensure timely shortfall coverage and efficient utilization of contributions.
2. Review monthly pipelines, participate in meetings, and provide feedback to the CO/RB teams on resource allocations and corporate stock replenishments to maximize operational effectiveness, escalating based on the severity of pipeline shortfalls and using relevant pipeline management tools.
3. Coordinate and consolidate information for the monthly, cross-functional, pipeline working group, (across Country Offices), that proactively discusses resource availability and upcoming shortfalls, while recommending timely mitigation measures.
4. Participate in meetings with internal stakeholders to discuss the utilization of foreseen contributions and support the process of developing funding proposals.

Funds and Performance Management, and Reporting

1. Advise spending units on the timely and appropriate programming and utilization of funds, to align with funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in close collaboration with the Partnerships teams.
2. Monitor fund sub allotments as per available procedures and guidelines, to avail funds to spending units for time commitment.
3. Coordinate and consolidate inputs for the RB Resource Management Committee (RMC) which reviews and prioritizes resources against the Country Portfolio Budget (CPB) implementation plans, as per agreed timelines.
4. Contribute to the preparation of interim, progress, and final reports as stipulated in various contribution agreements between WFP and specific donors, particularly for those locally negotiated contributions, in close collaboration with CO, RB and HQ counterparts as required.

Others

1. Where needed, contribute to the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility, and facilitate decision-making for the allocation of corporate stocks.
2. Supervise, and guide a small-sized team, coaching and providing/delivering training to build capacity and increase the expected level of operational support, acting as a first escalation point on more complex analyses and queries.
3. Collate and analyze data and contribute to the preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
4. Implement proposed developments and improvements of systems, techniques, tools, processes, and procedures to better monitor, manage and report on WFP budgets and resources.
5. Represent the unit at internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
6. Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
7. Perform other relevant duties as required

Education:

You have

Advanced university degree (Master's degree equivalent, BAC+4/5) (recognized by https://www.whed.net/home.php) in Business Administration, Statistics, Finance, Economics or another relevant field, or First University degree (Bachelor's degree equivalent, Licence/BAC +3) with additional years of related work experience or trainings/courses.

Additional professional training in project management, statistical analysis and/or operational planning and management is desirable.

Should you not find your university degree in this link kindly note that it will be your responsibility to obtain a formal letter from your Ministry of Education stating their recognition of the university and degree

Experience:

You have:

At least three (3) years of progressively responsible professional postgraduate (Master’s) experience in operations management, Resource Planning, Utilisation and Management or a minimum of five (5) years of professional experience in the same fields for First University degree holders. Experience with budget and resource analysis and programming activities is desirable.

Languages:

Fluency (level C in reading, writing and speaking) in English and French.

You have developed the following Experiences, Knowledge & Skills:

• Experience performing analytics of medium complexity and presenting the information to meet various audience needs.
• Experience preparing, managing, and reporting on operational budgets.
• Experience in working with large datasets, extracting information from them in an easy-to-interpret manner.
• A demonstrated and adequate understanding of information and financial systems and how those support the implementation of operations.
• Thorough understanding of operational planning and business processes, rules, and procedures and applying them consistently in the implementation and support of programme interventions.
• Adequate knowledge of programme operational requirements and how these translate into resource management requirements, enabling the proposition of recommendations for improvement in a proactive rather than reactive manner.
• Experience coordinating operational planning and fostering discussions around resource projections and implications on a programme-wide level, integrating trend analyses and ongoing discussions to drive the way forward.
• Ability to consolidate and share resource management information in a way that supports decision-making and emphasizes accuracy and consistency in numbers across teams.
• Ability to coach, train and mentor a team of staff to deliver at expected levels.

Deadline for application: 25 June 2023

WFP Value Proposition

• Meaningful and impactful careers – Our day-to-day work makes a difference in the lives of the people we serve.
• Continuous learning and training – We provide learning tools for our staff to continually develop their careers.
• Multicultural and stimulating working environment – We encourage gender and cultural diversity to make our teams stronger.

All employment decisions are made based on organisational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Join Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

Female applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance

Special Notice on WFP RBD office relocation:

WFP and other UN Agencies will be moving to the new United Nations House, presently under construction in Diamniadio, 30 kilometres from downtown Dakar. The name of the duty station for this position will remain Dakar, Senegal.

Special recommendation:

Before you apply, please confirm that both (i) your on-line profile and CV are accurate and up to date, (ii) your CV should include your employment history, academic qualifications, and language skills.

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