Logistics Associate (Cluster) SSA6, Gaziantep
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WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.
Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance.
DEADLINE FOR APPLICATIONS
All applications should be received no later than xxxx 2023.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need. In 2020, WFP was awarded the Nobel Peace Prize for its efforts to fight hunger globally, including its work during the coronavirus pandemic.
In Syria, WFP provides food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
CONTRACT TYPE
Contract Type: Special Service Agreement- SSA6
Duration: 12 months
Duty Station: Gaziantep
Number of required employees: 1
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RB) and Country Offices (CO and Area/Field Offices. Job holders report to a Logistics Officer, Head of Unit or the designate.
At this level, job holders demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders typically manage a small team, supervising and coaching staff.
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3. Manage logistics vendors’ contracting activities including performance monitoring and measurement.
4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
5. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
6. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
7. Support oversight for commodity accounting data quality and integrity.
8. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
9. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
11. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
12. Coordinate and liaise with UN agencies for their pipelines and shipments plans.
13. Coordinate and liaise with UNMM for the shipments monitoring and report and discrepancies found.
14. Collect and track the daily waybills of the UN agencies.
15. In Coordination with the supervisor update the shipment SOPs in case of any change.
16. Update and track the daily shipments crossing from Türkiye to Syria (Aleppo and Idleb provinces).
17. In coordination with the security team, to check and monitor the security situation in the border crossing points.
18. Promote information share with stakeholders to augment coordinated operations response.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in customs clearance.
STANDARD MINIMUM QUALIFICATIONS
Experience
Minimum 6 years in supply chain and/or logistics operations (i.e. land transport, international shipping or air transport, warehouse management, freight forwarding, etc). Experience working in humanitarian project/programme implementation (including assessment, management of operational budget and funds, monitoring and evaluation).
Education:
Completion of secondary school education. A post-secondary certificate in the related functional area.
Language:
Fluency (level C) in English and Turkish.The Arabic language is desirable.
TERMS AND CONDITIONS
1. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
2. Applications and CV in PDF format must be submitted online with:
- English language only
- Indicate exact Positions Title
- All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
- Company/Organization name and scope of work of the organization
- Contract type: part-time, full-time, volunteer, or freelancer
3. Proof of your experience will be required in the final stage of recruitment.
4. Candidates must get an auto confirmation email once application is submitted.
5. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.
HOW TO APPLY
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Internal candidates:
External candidates:
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Qualified female applicants are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
