Senior Pharmaceutical Assistant

Vacancy Notice

Open to Internal and External Candidates

Position Title Senior Pharmaceutical Assistant

Position Grade General Staff, Grade G6

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

Organizational Context and Scope

Under the direct supervision of the Regional Vaccination Coordinator for Middle East and North Africa and the overall supervision of the Regional HAP Coordinator (RHAPC), the incumbent will assist in the management of drugs, vaccines, medical supplies, and equipment being used in IOM MENA region.

Core Functions / Responsibilities:

1. Assist in maintaining a system for the safe custody, storage and proper labelling of drugs, medical supplies, vaccines, and escort kits at the IOM Migration Health Assessment Centers (MHAC) in MENA. Assist missions to complete the required documentation in accordance with the Pharmacy and Poisons Boards as well as rules and regulations adopted by their Ministries of Health.
2. Support the missions in quality control by monitoring of the expiry dates of drugs, medical supplies and vaccines in coordination with the IOM focal staff with the drugs, medical supplies, vaccines and escort kits in various IOM offices.
3. Contribute to the analysis of data gathered from the drugs, medical supplies and vaccines and keep electronic and hard copies on file.
4. Maintain inventory reports on vaccines and presumptive treatment medication uses in MENA.
5. Monitor the provision of presumptive treatment to ensure proper dosage of medications according to technical instructions.
6. In coordination with the Regional Vaccination Coordinator, assist in preparing the required paperwork and documents in order to purchase, import, export and distribute drugs, medical supplies and vaccines within and outside Jordan as well as keep updated records and lists of drugs, medical supplies and vaccines used by IOM, through Medstock system.
7. Assist the Chief Migration Health Officers and the Regional Vaccination Coordinator – MENA in coordinating with local/national health authorities, physicians, pharmaceutical companies, hospitals and laboratories as needed.
8. Maintain and update records and database regarding the consumption of drugs, medical supplies and vaccines. Monitor expiring items and prepare lists of the same for timely donation. Provide technical information on donation and disposal of expiring drugs, medical items and vaccines based on National Guidelines on Donations of Drugs and Medical Supplies.
9. In coordination with the Regional Vaccination Coordinator – MENA and the Chief Migration Health Officers, consolidate and place quarterly orders for drugs, medical supplies and vaccines as requested by various MHD Units. Indicate detailed specifications such as generic names, packaging, formulation, and other pertinent information required in the procurement of drugs, medical supplies/equipment, and vaccines to facilitate the procurement process.
10. In coordination with the Regional Vaccination Coordinator – MENA and and the Chief Migration Health Officers, coordinate with local and international suppliers of drugs, vaccines, medical equipment supplies; verify/check quality and costs of suppliers' products; and make appropriate recommendations of reputable and reliable suppliers to COs and Migration Health Programme Support Unit.
11. Support the missions in establishing the right protocols for receiving and inspecting deliveries of drugs, medical supplies/equipment and vaccines and forwarding the certified delivery notes to COs for payment.
12. Support the missions in establishing the right protocols to replenish and check the contents especially the expiry dates of drugs and medical supplies and condition of medical equipment of the medical escort kits before and after use by medical escorts based on the approved medical escort kit content list.
13. Maintain a clean and orderly pharmaceutical inventory through Med stock system and medical supply storage unit for supplies for IOM Migration Health Programme Units.
14. Perform such other related duties that may be assigned by the supervisor.

Education & Experience:

• Completed secondary education required with six years of working experience; OR Bachelor’s degree in Pharmaceutical Technology or related field with four years of working experience.
• Enrolled with Jordan's Pharmacy and Poisons Board
• At least 3 years' experience with drugs and vaccines in international organizations, NGOs or pharmaceutical companies will be an added advantage.
• Additional training experience in purchase, import, export and distribution of drugs, medical supplies/equipment and vaccines will also be an added advantage.

Skills & Technical:

• Ability and willingness to work in difficult areas/situations.
• Teamwork orientated, capacity to work independently, sensitive to gender issues, personal commitment, efficient and flexible.
• Good interpersonal relationships and ability to work in a multicultural environment.
• Good typing, writing, communication, and negotiation skills.
• Computer literate in Microsoft Word, Excel and Access.

Languages:

Thorough knowledge of English and Arabic.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences.
• encourages diversity and inclusion wherever possible maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

CORE COMPETENCIES – Behavioral indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES – behavioral indicators

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others: and building trust creates an atmosphere of trust and enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Other:

• Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.

How to apply:

Interested Internal Candidates need to submit their application plus a motivation letter, updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal through this form: Application Form 

Interested External Candidates are invited to submit their applications plus a cover letter via Akhtaboot website, as per above mentioned date at the latest, referring to this advertisement and VN/Akhtaboot numbers #157223.

Only Shortlisted Candidates will be contacted. 

Posting period: 

From 07 June 2023 – 21 June 2023 

No Fees: 

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank.