Logistics Assistant (Fleet, Warehouse and Asset) (INT9644)

Oxfam is a global movement of people working together to end the injustice of poverty.

JOB DETAILS

DIVISION: Supply and Logistics

TEAM: Logistics

LOCATION: Umaljmal sorting facility and with frequently visit to Amman office

CONTRACT TYPE: Fixed term

GRADE: E1

JOB FAMILY: Property & Logistics

SALARY: JOD 11,655 – 14,811

HOURS: 40 hours per week.

FLEXIBLE WORKING: We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage.

DIVISION PURPOSE: Shaping a stronger Oxfam for people living in poverty

TEAM PURPOSE: To ensure Logistics support services to facilitate effective programme implementation

JOB PURPOSE: The purpose of this role is to manage Vehicles, Stocks and Assets systems and provide support to deliver an efficient, cost-effective and quality Vehicle, Stock and Assets management services to sorting facility at Oxfam in Mafraq and Amman office as required.

POST HOLDER REPORTS TO Country Logistics Manager and Project Manager
JOBS REPORTING TO THIS POST Drivers
BUDGET RESPONSIBILITY N/A

DIMENSIONS OF THE ROLE : the purpose of this role is to manage vehicles, stocks and assets systems and provide support to deliver an efficient, cost-effective and quality vehicle, stock and assets management service.

KEY RESPONSIBILITIES

Vehicle Management

• Ensure that office vehicles are checked daily and road worthy before any assignment.
• Place logbook for each vehicle and monitor records for accuracy and completeness.
• Ensure that all Oxfam vehicles insurance is renewed and up-to-date.
• Maintain data and update records of all vehicles.
• Ensure rental contract are well managed.
• Ensure that daily transport is organised
• Maintain appropriate contracts with transportation companies and ensure all non-Oxfam drivers and transport companies hired for specific purposes know and follow Oxfam driving policies and procedures and are maintained up to Oxfam standards.
• Ensure that drivers’ testing is conducted, and records of staff authorized to drive is maintained and kept up-to-date.
• Provide advice and support on vehicle repair and management to project offices when is applicable.
• Establish regular service schedule and ensure proper maintenance is carried out by liaising with vehicle garage/service providers
• Prepare all reports of vehicle usage according to Oxfam GB guidelines on monthly basis.

Store

• Raise GRN, manage stock/store, data and tracking systems in accordance with Oxfam HELIOS system and standard procedures.
• Coordinate with programme team and procurement officer and organize the loading/unloading of store goods when dispatching to projects sites.
• Work on customs clearance process to clear shipment and dispatch shipment when it is necessary.
• Prepare monthly report and submit to Country Logistics Manager

Assets:

• Manage Oxfam Assets and update Assets & inventory register regular basis in HELIOS systems and maintain a register book for issuing of equipment /assets etc.
• Ensure all assets are tagged properly
• Prepare monthly Assets and inventory register and submit to Country Logistics Manager

HSE:

• Assist in maintaining safety guidelines, procedures, and policies.
• Assist in the development and implementation of Hazard Assessments and Safe Work Practices
• Promote incident and accident prevention in the workplace
• Prepare and maintain safety records, accident statistics and reports required

person specification

Most importantly, every individual at Oxfam GB needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY and EMPOWERMENT (read more about these here).
• Ensure you commit to our ORGANISATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability or class.

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Experience, Knowledge & Competencies

Essentials

For this role, you will need to model Oxfam’s feminist leadership approach so we have selected the most relevant feminist leadership practices which we will use for assessment purposes (which you can read more about here):

• Self-Awareness

In addition, an ideal candidate will also have:

Technical Skills, Experience & Knowledge

Essential

• 1-2 years working experience in related filed.
• Previous experience in producing high quality reports
• Knowledge on HELIOS system to raise GRN and RO
• Experience and/or demonstrable knowledge of vehicle, warehouse and asset management
• Attention to detail and excellent numeric accuracy.
• Ability to keep clear and concise records.
• Proven ability to manage competing tasks and to prioritise and produce high level output consistently.
• Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
• Excellent computer skills (to include experience in computerised finance processes) Ability to plan with good organizational skills, including prioritisation and ability to work under pressure.
• Initiative and ability to follow up on issues.
• Good written and spoken Arabic and English
• Computer knowledge, MS word and excel

At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.

Desirable

• Previous experience with INGO/Humanitarian Organisation
• Knowledge on vehicle Tracking and other communication systems

Safer recruitment: All offers of employment are subject to satisfactory references and appropriate screening checks (which can include counterterrorism, safeguarding and criminal records checks). You can find out what this means here.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

• We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
• We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
• We want and need everyone, and that means we need you.

للتقديم على الوظيفة من خلال الموقع الأصلي