Beirut – Admin Assistant (Fleet) – G5

VACANCY ANNOUCEMENT

(VA number# 827002)

WFP Lebanon encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism. Selection of staff is made on a competitive basis. WFP does not charge a fee or request bank details at any stage of recruitment process. We are committed to diversity and inclusion within iour workforce, and encourage all qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

(يبحث برنامج الأغذية العالميّ عن موظفيين لديهم درجة عالية من النزاهة والمهنيّة. يتمّ اختيار الموظفين على أساس تنافسيّ. لا يتقاضى برنامج الأغذية العالمي أيّ رسوم ولا يطلب أي معلومات مصرفيّة خلال أيّ مرحلة من مراحل التوظيف. نحن ملتزوم بالتنوّع والإشراك ضمن القوىالعاملة ونشجّع جميع المرشّحين المؤهّلين على تقديم الطلبات بغضّ النظر عن دينهم، معتقداتهم، خلفيتهم العرقيّة أو الاجتماعيّة، جنسهم، هويّتهم الجنسيّة أو إعاقتهم.

JOB TITLE:	Admin Assistant (Fleet)
TYPE OF CONTRACT:	Fixed-term
JOB GRADE:	G5
UNIT/ DIVISION:	Administration
DUTY STATION:	Beirut, Lebanon
CONTRACT DURATION:	12 Months (Renewable)
TYPE OF VA	Internal and External
NO. OF POST/S:	1

Terms and Conditions:

• This vacancy announcement is open for qualified Lebanese nationals (only).
• Women and persons with disabilities are encouraged to apply
• WFP offers a competitive benefits package including salary, various types of leaves including maternity and paternity, medical and life insurances, provision of breastfeeding rooms for new parents, and various wellness platforms.
• WFP Lebanon offers flexible workplace arrangements upon prior approval.
• Our premises are accessible, and we are committed to accommodating to any required reasonably accessible needs to remove barriers in the workplace.
• Only shortlisted applicants will be contacted.

ABOUT WFP

Assisting more than 130 million people in 123 countries and territories each year, the World Food Program (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies partnering with governments, and providing common services that allow the entire humanitarian community to save lives in emergencies and build the resilience of food insecure people and communities.

As the international community has committed to end hunger, achieve food security and improved nutrition by 2030, one in nine people worldwide still do not have enough to eat. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty.

WFP Lebanon provides humanitarian assistance to nearly 1.1 million vulnerable persons, in the form of unrestricted assistance in-kind and cash-based transfers. WFP Lebanon also provides food assistance in the form of snack and fresh food to school aged students and their families. This support is designed to improve the students’ health and make them and their families more motivated to pursue the children’s right to education.

To know more about WFP’s mission, please check the below video:

https://www.facebook.com/WorldFoodProgramme/videos/10154930622760178

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

The job holder reports to Admin Officer(Facility Travel Fleet) or the designate. At this level, the job holder is expected to take responsibility to support the Country Office Fleet Operations, Fleet Management system Reporting and Car Pooling Projects.

ACCOUNTABILITIES/RESPONSIBILITIES (not all inclusive):

Within the assigned unit and delegated authority, the Fleet Assistant will be responsible for the following duties:

• Provide technical assistance in WFP vehicle fleet management including vehicle insurance and vehicle database operation;
• Organize timely and efficient maintenance of WFP vehicles; Check vehicle technical readiness for operation including insurance documents and drivers;
• Establish and maintain monitoring and control systems for all spare parts, lubricants, consumables and tyres issued and their proper utilization;
• Record all works carried out related to WFP vehicles;
• Monitor budget allocations for WFP fleet management purposes;
• Maintain liaison with Field Offices and service providers/suppliers with respect to the status of procurement, delivery, financial and insurance matters;
• Verify accuracy and completeness of all invoices;
• Collect and analyze all financial data and enter/ensure that it is entered correctly in WFP corporate system(s); Report discrepancies and irregularities to the supervisor;
• Prepare monthly/quarterly/annual reports as required;
• Maintain safe and clean workshop(s) and proper use of WFP vehicles and other related equipment;
• Provide supervision, training and guidance for drivers as required;

Perform other related duties as required.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR

Leads by Example with Integrity	Upholds WFP values, principles, and standards Demonstrates and encourages others to uphold the WFP values, principles and standards	Respects others and values diversity Values diversity using respectful and inclusive language, and encourages others to do the same	Stays focused and calm under pressure Stays focused and calm when under pressure and encourages others to do the same	Demonstrates humility and a willingness to learn Shows humility and a willingness to learn and share knowledge, frequently seeking and acting on feedback, and taking up opportunities to develop
Drives Results and Delivers on Commitments	Delivers results for maximum impact Holds self and/or others accountable for the delivery of results	Delegates appropriately Delivers results against delegated tasks and seeks guidance and support where needed	Adapts readily to change Responds readily to change adjusting work as needed
Fosters Inclusive and Collaborative	Is inclusive and collaborative Promotes inclusive teamwork and psychological safety by sharing ideas and openly raising issues	Gives timely and constructive feedback Supports development for others by giving timely and constructive feedback	Builds and shares new perspectives Listens attentively to others to capture, learn, build and share new perspectives
Applies Strategic Thinking	Communicates and fulfils WFP’s vision Fulfils WFP’s vision and is able to explain how their objectives support the vision	Embraces curiosity and new ways of doing things Demonstrates curiosity, and proposes new ways of doing things when relevant	Analyses and evaluates data Gathers data and shares knowledge to inform team decision making	Considers the impact of decisions Implements decisions and asks questions to understand the impact for wider objectives
Builds and Maintains Sustainable Partnerships	Builds partnerships Builds partnerships by seeking out opportunities to work with others	Collaborates to deliver common objectives Collaborates with partners by sharing information and working together to deliver common goals

QUALIFICATIONS & EXPERIENCE REQUIRED:

Education:	Completion of secondary school education. A post-secondary certificate in the related functional area is desirable. Completion of Bachelor’s Degree is a plus.
Experience:	At least five years of progressively responsible experience in commercial and light vehicle fleet management support or progressively responsible experience as senior mechanic in a workshop.
Technical Knowledge & Skills:	Specialised knowledge of the application of practical methods, techniques, procedures and systems used in administration, typically gained through technical training and work experience. Broad knowledge and understanding of administration, and procedures. Supervision of AVs/Soft skin and drivers as per WFP standards and procedures. Training and experience of all daily activities related to administration of office/accommodation and maintaining of proper record as per WFP standard procedures. Ability to manage and facilitation of staff requirements as per WFP standards and procedures. Excellent communication skills to maintain frequent correspondence with both, internal staff and relevant external vendors. Willingness to gain knowledge and comply with the WFP standards. Excellent report writing and monthly submission to the supervisor and coordination with the FO/CO.
Languages:	Excellent written and oral communication skills in Arabic an English. French is an advantage. REMEMBER BEFORE YOU SUBMIT APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable)
• Once your profile is completed, please apply, and submit your application
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time

• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

HOW TO APPLY:

• All applications must be submitted online.
• Application procedures:
• Go to:
• Step 1: Create your online CV in the platform
• Step 2: Click on “Description” to read the position requirements
• Step 3: Click on “Apply” to submit your application
• NOTE: You must complete Step 3 in order for your application to be considered for this vacancy

If you require additional support and/or any reasonable adjustment to apply for this position or at any stage of the recruitment process, please contact [email protected] to advise us of any accessibility needs(e.g. more time, support to fill the form, etc.) you may have.

DEADLINE FOR APPLICATIONS

The application deadline is 16 June 2023, Friday at 11:59 pm (Rome Time).

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

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