Coordination and Reporting Officer – CST I
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WHY TO WORK AT WFP?
Join us to make a difference!
SAVING & CHANGING LIVES ❤ Make a difference, the world will notice. We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future
GLOBAL COMMUNITY 🌍 Build bridges that unite people across the world. Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
UNLIMITED POSSIBILITIES 💡 Unlock possibilities you never thought you'd find. WFP goes anywhere it is needed and does whatever it takes to get the job done
BACKGROUND
As the nature of work is evolving and new opportunities for collaboration with UN agencies, international organizations, and donors are emerging, the workload of the Management Office has increased significantly. To ensure optimal benefits of these efforts, it has become necessary to establish an efficient mechanism for tracking and following up on various activities. Therefore, there is the need to hire a qualified individual to support the Country Director and Deputy Country Director or their delegate in delivering WFP programs and activities in Jordan CO.
The primary responsibility of this position is to assist the Management Office in managing multiple engagements and preparing high-level correspondences and reports with stakeholders. The role requires a high level of coordination, communication, and organizational skills to ensure that all activities are aligned with our objectives and deliverables.
JOB PURPOSE
Job holders are likely to be working under the supervision of the Country Director or his delegate. With minimum supervision, the holder will support the CO Senior Management (CD and DCD) to effectively deliver WFP programs and activities in Jordan CO by managing the organization of Office activities and its multiple engagements, preparing reporting and high-level correspondences with Donors, Government Officials and WFP Senior Leadership.
KEY ACCOUNTABILITIES (not all-inclusive)
Within the delegated authority, the Coordination & Reporting Officer will be responsible for the following duties:
1- Ensure prioritized and coherent overview of critical and strategic activities enabling efficient and effective management of partnerships with defined donors and counterparts.
2- Maintain contextual progress of the implementation of the strategy for the Senior Management on all activities related to donors’ relations portfolio.
3- Manage donors request on WFP programs, develop frequent donors’ briefings, support bilateral meeting, interim and final reports, and support field missions.
4- Oversee collaborative engagement with relevant partners in WFP COs, RBs, and HQ with regards to following up on issues and priorities and decision making for the CO senior management
5- Maintain and coordinate the meetings with inter-agency, government for the CO Senior Management ensuring continuity of implementation for critical actions
6- Coordinate the internal relation, close linkage, and information sharing for the CO Management with CO functional divisions to facilitate decision and consistent messaging.
7- Responsible of coordination of inputs and information management across the units and filed office of the Country Office.
8- Responsible of the development of background documents, talking points, briefs for the Senior Management.
9- Responsible of the development of correspondences, notes-to-file, notes-for-records, speeches, report and presentations to support the CO Senior Management in high-level engagement related to Jordan CO.
10- Coordinate and priorities’ the logistical organization of the offices’ activities and engagements, ensuring adequate communications and alignment by all internal offices.
11- Supervision of technical assistants, if applicable
STANDARD MINIMUM QUALIFICATIONS
Education & Experience: Advanced university degree in Political Science, International Development, Economic Development, Marketing Communication or other relevant field, with minimum 3 years of postgraduate professional experience related to relief or development environment OR First University degree with minimum 5 years of professional related work experience.
Languages: Fluency (level C) in English language (read and write) and in the Arabic (duty station’s language)
Knowledge & Skills:
• Excellent strategic thinking, formulation and writing skills
• Excellent listening skills and capacity to translate oral inputs into compelling written rationale
• Knowledge of resource mobilization work and delivery of activities.
• Good analytical skills. Ability to compile, compare and analyze data.
• Demonstrated capacity to draft high-quality proposals and reports.
• Good synthesis skills. Demonstrated capacity to draft comprehensive and actionable minutes.
• Experience in negotiation with donors, Government, and external counterparts in line with internal policies and context-specific considerations.
• Experience in drafting resourcing analyses and collaborating with different CO units to elaborate accurate and timely briefs and reports for internal and external audiences.
• Good command of project management and capacity to organize multiple office activities under tight deadlines.
• Excellent communication skills, ability to give and receive information, and work with a variety of individuals.
• Dynamic, versatile, and flexible working behavior
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
- Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
- Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
- Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
- Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People
- Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
- Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
- Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
- Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance
- Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
- Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
- Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
- Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership
- Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
- Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
- Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
- Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.
TERMS AND CONDITIONS
Type of contract: International Consultant – Level 1
Duration: 11 months
Duty Station: Amman, Jordan
Applications must be submitted online through WFP e-Recruitment System
- Internal WFP staff can access the VA through the internal WFP CAREER page via the link: http://newgo.wfp.org/services/e-recruitment
- External applicants are kindly requested to follow the link: http://www1.wfp.org/careers/job-openings
Make sure that you answer all mandatory questions accurately and to attach your updated CV in English.
- Join WFP to be part of saving lives and changing lives: https://www.youtube.com/watch?v=N4rFCbNDXiw&feature=youtu.behttp://ar.wfp.org/videos/recruitment-video-ar
Only short-listed candidates will be contacted.
DEADLINE FOR APPLICATIONS
14 June 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
