Business Support Assistant SC 5; Bolgatanga,
External/Internal Vacancy Announcement
No. WFP/GHA/ BSA /BOLGA/May/2023
BUSINESS SUPPORT ASSISTANT
Deadline for Application: 10 days from day of publication
The Office of the UN World Food Programme (WFP) Accra invites applications from suitable candidates to fill the vacancy below.
Job Title: : Business Support Assistant
Duration: : 12 Months (renewable)
Post Grade: : SC5
Duty Station : Bolgatanga
JOB PURPOSE:
To deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery.
MAJOR DUTIES AND RESPONSIBILITIES
Under the direct supervision of the Head of Field Office/Emergency Coordinator the Business Support Assistant will be responsible for the following duties.
- Perform general and specific administrative duties, assist the Head of Field Office in coordinating programmes and operations in the field. Establish and maintain contacts list of partners and key collaborators.
- Assist in convening meetings (internal and external) with staff, partners, and stakeholders; and take minutes of meetings. Keep calendar of key activities, events, and meetings, and ensure reminders and follow-up actions.
- Provide protocol support including ensuring hotel reservations, travels, visas acquisition, and airport pickups among others.
- Receive, screen and log correspondence and bring to the attention of Head of field Office.
- Keep track of MOUs, LOUs, FLAs and other agreements or contracts at the field level.
- Collate information for inclusion in reports, documents and correspondence, to support the effective work of other staff.
- Manage and maintain records and databases, to ensure information is organised and readily available for staff.
- Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
- Contribute to improvement of business procedures and processes.
- Collect and perform basic analysis of data to contribute to quality business information management.
- Supervise junior staff and provide guidance in the performance of their duties.
- Perform other related duties as may be assigned by the Head of Office.
Desired Experiences for Entry into the role:
Demonstrate responsibility, proactiveness and initiative to respond and/or act independently under minimal supervision and general guidance. Ability to think on the spot and use judgment in dealing with unforeseen daily operational challenges.
A minimum of five years of progressive work experience in administration and supporting role related to programmes and/or operations.
Minimum Academic Qualifications
A minimum of first degree in Social Sciences, Development Studies, Administration, Communications, Public Relations, or any other related qualification. A master’s degree in any of the above fields is an added advantage.
Language: Fluency in English language is essential. Knowledge of local languages spoken in northern Ghana will be an advantage.
How to apply:
Applicants should submit their applications and CV stating 3 references online to: www1.wfp.org/careers/job.openings and follow the steps.
Qualified Female Candidates are encouraged to apply
People living with disability are also encouraged to apply
Only shortlisted candidates meeting the criteria will be contacted.
Note:
- WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
- WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
