Procurement Associate G6, Regional Bureau Cairo
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
TERMS AND CONDITIONS
JOB TITLE: Procurement Associate
TYPE & LEVEL OF CONTRACT: Fixed Term, G-6
DURATION & START DATE: 1 year, renewable
UNIT/DIVISION: Procurement/Supply Chain
DUTY STATION (City, Country): Regional Bureau in Cairo (RBC), Cairo, Egypt
REPORT TO (JOB TITLE): Regional Finance Officer
Note: Egyptian nationals/citizens or candidates with valid Egyptian workpermit/residency are eligible to apply.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WFP’s Regional Bureau for the Middle East and Northern Africa (RBC), based in Cairo, Egypt, provides strategic guidance, policy/technical support and direction to WFP operations and activities in 16 countries: Algeria, Armenia, Egypt, Iran, Iraq, Jordan, Lebanon, Libya, Moldova, Morocco, State of Palestine, Syria, Tunisia, Turkey, Ukraine and Yemen. These country offices aim to assist roughly one-third of all of WFP’s beneficiaries (approx. 30 million) in some of the most critical humanitarian emergencies of our time. RBC is also active in the ‘Changing Lives’ side of WFP’s mandate, helping national governments and local communities improve nutrition, livelihoods, school feeding, social protection, climate and disaster risk reduction and other programmes that build resilience and support development.
WHY WORK AT WFP?
SAVING & CHANGING LIVES ❤
Make a difference, the world will notice.
We are driven by our mission to fight world hunger and feed people’s dreams of a brighter future.
GLOBAL COMMUNITY 🌍
Build bridges that unite people across the world.
Being part of a global, diverse and multicultural community like WFP, will continuously expose you to new ideas and perspectives.
How we deliver our mission in a deep respect for personal and cultural differences and close collaboration between every member of our global team, will certainly enrich your experience and knowledge on so many levels.
UNLIMITED POSSIBILITIES 💡
Unlock possibilities you never thought you'd find.
WFP goes anywhere it is needed and does whatever it takes to get the job done.
LIFE-CHANGING EXPERIENCE ⭐
Reach beyond yourself and discover your true potential.
WFP offers the kind of life-changing experiences you’re unlikely to find in many other organizations.
Join us to make a difference
Watch this video to know more about us!!
Link: https://www.youtube.com/watch?v=3mzGbaRAhz8&feature=youtu.be
JOB PURPOSE
We are looking for an enthusiastic Procurement Associate who can respond independently to queries and problems with only general guidance. The ideal candidate is able to use judgment in dealing with unforeseen problems on a daily basis. The successful candidate should have experience and knowledge in adapting and contributing to the development of systems and processes in order to continually improve the level of support provided. He/She will provide coordination, administrative services and research to support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
- Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.
- Contribute to analysis of data to provide recommendations for process improvement.
- Collate data and contribute to preparation of accurate and timely reports of procurem ent activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
- Support auditing of procurement activities by col lating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.
- Work in close collaboration with internal counterparts to align procure ment activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Support training of WFP staff to take a strategic and proactive approach to the procurement of food and nonfood commodities and services, for example designing and reviewing training materials.
- Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries.
- Follow standard emergenc y preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
- Other as required.
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Tendering and Contracting | Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information. |
| Vendor Management | Leverages basic understanding of business needs to define vendor requirements and selection criteria. |
| Commodity and Product/Service Intelligence | Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices. |
| Systems & Reporting | Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making. |
| Ethics and Compliance | Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries. |
STANDARD MINIMUM QUALIFICATIONS
Education
First University degree in business administration, finance, supply chain, or related fields.
Experience
- At least 6 years of progressive experience in procurement / supply chain or similar.
- Experience of working in Procurement is desired, preferably with UN agencies, however experience of working in public procurement or with private procurement departments is also suitable.
- Experience of undertaking procurement for complex services, identifying and evaluating vendors, preparing tender packages, and undertaking detailed analysis of tender offers is an advantage.
Knowledge & Skills
- Use of standard Microsoft Office programs.
- Corporate Operating System and tools to conduct range of analyses and generate reports to drive decision making (SAP)
- Ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds;
- Ability to establish priorities and to plan, co-ordinate and monitor own work plan;
- Flexibility to work in an environment with strict deadlines and changing operational priorities;
- Flexibility in accepting work assignments outside normal desk description.
- Ability to leverage basic understanding of business needs to define vendor requirements and selection criteria.
- Can handle products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
- Ability to maintain accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.
Languages:
- Fluency in spoken and written Arabic and English is required.
COMPENSATION AND BENEFITS
WFP offers a competitive compensation package including:
- Attractive salary in accordance with industry standards. Please visit United Nations Salary Scales for more details.
- Attractive pension plan
- Child allowance
- Language allowance (subject to passing language assessment)
- Medical coverage for staff and eligible dependents
- Variety of leave entitlements, including but not limited to 30 days annual leaves per year, maternity/paternity leave, and special leave arrangements.
DEADLINE FOR APPLICATIONS
Deadline to apply for this position is Saturday, 24 September 2022 (11:59 PM Cairo Time).
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
