Accounts Payable Officer

Job Purpose:

The Accounts Payable Officer will be responsible for Full-Cycle Accounts Payable processing including examining, verifying, and reconciling a variety of transactions. Daily matching and posting vendor invoices in accounting software.

Key Responsibilities:

1. Ensure accurate and timely invoice processing and vendor payments.
2. Ensure compliance with the AP policies and guidelines on invoice processing.
3. Maintain AP files & records such as invoice copies, contracts, Credit Card statements, and any other documents related to month-end closing procedures.
4. Support with the execution of miscellaneous AP operations such as Vendor Aging analysis, VAT recording, etc.…
5. Support the Procurement dept on the vendor management process to ensure the completeness and correctness of vendor data.
6. Execute Virtual Card reconciliation and monitor any requirements related to virtual cards

Job Details:

• Ensure timely payments of vendor invoices by setting them up for weekly payment runs.
• Research, resolve, and communicate discrepancies or outstanding balances on vendor accounts, including telephone, mail, or email correspondence.
• Manage PO system approvals process.
• Reconciles monthly vendor statements.
• Implements and maintains systems, procedures, and policies, including accounts payable functions to ensure adherence to company guidelines.
• Manages monthly closing of AP records.
• Maintains AP files and month-end files.
• Monthly Credit card statements, reconciliations and monthly postings.
• Perform any other related duties and assignments as required.
• Ensure correct VAT coding for all invoices.
• AP Aging reports and analysis.
• Prepare payment checks and vouchers.

Other Job Notes or Needs: This person will be reporting and working for Alef HQ in UAE but working from the Jordan office.

Education and Required Experience

• Educational degree(s): Bachelor’s in accounting – Core accounting subjects.
• Certification(s)/Licenses: ACCA, CIMA, CPA, CA, CMA is preferred
• Years of experience: minimum of 3 years experience
• Regional experience: UAE experience preferred.
• Industry experience: Education & Technology experience is preferred.
• Languages: English
• Technical competencies: MS Office is required, Microsoft Dynamics 365 is preferred.
• Behavioral competencies: Communication skills, Attention to details

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