Shelter Officer

23 مايو، 2023

0 0 3 دقائق

The Construction and Maintenance Officer will manage the maintenance and the construction related activities in Azraq camp.

Roles and Responsibilities

Generic responsibilities

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work- and Professional Development Plan.

Provides direction, assigns tasks and gives instructions to staff, specifies their individual work plans and evaluates individual team member’s performance. Or Provides directions, assigns tasks and gives instructions to daily laborers and/or contractors and evaluates individual performance.
Supports the assigned staff in their professional development, identifies training needs, supports staff to achieve the objectives defined in their learning development plans.
Monitors the progress of the activities of assigned staff and ensures they are implemented conform planning and quality standards.
Develops with the assigned team, Monthly activity plans.
Ensures compliance with NRC policies CC tools, handbooks and guidelines.
Identify, analyses and evaluate processes and gaps in the implementation of activities and make recommendations for improvement.
Reports over the achieved activities, provides analysis over the performed activities and signal bottlenecks.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of program intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. The line manager drafts the specific responsibilities and sends them to his/her line manager for approval.

Responsible for the implementation of NRC’s Maintenance team and Quick Fix team activities in Azraq camp.
Oversees the maintenance works including supervision of laborers working on the site, providing technical support as required to ensure technical quality and timely response.
Updating relevant spreadsheets and databases for tracking and monitoring maintenance and construction team activities, progress and costs associated with the various tasks and preparing technical reports to monitor or evaluate ongoing or completed maintenance and construction work as requested.
Supporting design projects, including the preparation and review of technical drawings, schematics and diagrams (including using computer aided drafting (Auto-Cad), developing clear specifications, Bills of Quantities and Scope of Works, and work plan as required.
Supporting the procurement of goods or services required for the project; including the development of detailed specifications for goods/services needed, raising Purchase Requests, tracking their deliveries, conducting supplier visits or market surveys and verifying the receipt of goods to ensure they meet the specifications of the goods ordered and preparing Goods Received Notes (GRNs) and drafting and inputting into final works reports to verify the satisfactory completion of works.
Coordinating with logistic and procurement teams to make sure that all PRs are delivered by them, to follow up on the delivering date and to compare all these documents with the PR tracker sent by them to make sure that all data are there.
Sourcing and managing any casual laborers required to support the project, including the preparation of time sheets for laborers.
Documenting all paper work for each project and task, (Work plan, Daily register sheets, handing over forms, Estimated BOQs, Design sheets, Technical Sheets, Actual BOQ, laborer sheets, and all related documents).
Coordinating with UNHCR Technical unit for all requested tasks and projects, feeding them back when every there is a challenge faced and when the work is over through the official channels.
Managing all tasks, preparing a logical work plan, and prioritizing them based on their urgency and based on the line manager feedback.
Keeping all stock above the minimum, to insure keeping the operation functional all the time, and in case of an emergency.
Handing over all keys to UNHCR technical unit and making sure that all forms are there and signed by them on daily basis.

Critical Interfaces

By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons. Relevant interfaces for this position are: