project coordinator/Executive Assistant

18 مايو، 2023

0 0 2 دقائق

الوصف الوظيفي

Determines scope of the ERP project. Set deadlines, assign responsibilities and monitor progress for the ERP system.
Evaluate and recommend changes to current and future ERP system requirement to meet organizational needs.
Lead the implementation of new organizational processes aligned with ERP deployment.
Define and track project milestones from start to finish
Break projects into doable actions and set timeframes
Regularly communicate project status to appropriate teams and management
Work with the ERP company to ensure detailed project timelines are accounted for in the company roadmap
Ensure teams are following the agreed upon project structure and appropriately utilizing project management tools
Regularly review and recommend refinements to the ERP management process
Create project timelines based on target release dates, intended project scope, or both
Mobilize the appropriate teams for a given project based on defined or intended deliverables
Escalate to the appropriate leaders when deliverables or milestones are not being met
Perform audits to identity any blockers within the processes.
Configure and troubleshoot modules on the systems.
Engage with the IT team to ensure a robust and valuable internal testing phase
Provide timely updates and elevate critical risks to Product, Engineering, Management, and Operations as necessary
Fosters collaboration to ensure that the product requirements are fully understood and delivered to the documented specifications
Providing general administrative support to managers and staff
Handle confidential documents ensuring they remain secure.
Taking care of all the travel, appointment, and routine tasks pertaining to the team members and management.
Utilizing digital solutions to create routine reports, documents, and files as per the company's requirements.
Assisting the team in meetings by compiling relevant and critical information in the form of a well-written document.
Assessing the priority of formal documents and taking corrective actions as per necessity.

المهارات

Prior knowledge as an executive assistant with professional corporate association.
Skilled professional with an ability to handle variety of administrative tasks.
Ability to extract the best output from office suites and relevant admin software.
Adroit communicator willing to share insights with the admin department and deduce logical outcomes.
Fluent collaborator with a keen eye to analyze information from various sources.
Discretion and confidentiality