Office Manager
Office Manager
The Company is one of the Middle East’s a leading suppliers of industrial equipment and services to heavy industry, utility providers and contractors. We are a specialist service group that caters to the exact requirements of clients using advanced technologies, talented teams of multi-disciplinary professionals, and best practice models and standards.
The Company has a proven record of accomplishment of more than 50 years’ experience and employs more than 160 talented professionals specifically trained to meet identified market demands. The company retains a highly qualified team through intense selection and constant training and development of its workforce. The Management at the company also believes in the value of its human capital and provides what is needed to keep them satisfied and motivated.
Main Duties & Responsibilities:
• Receive correspondence to the CEO, in all forms oral, written, electronic and paper. Filter the correspondence, reply, handle the routine ones, and present what is of importance to the CEO, in an organized and presentable manner.
• Prepare, organize and attend board meetings and keep MOMs, present the MOMs to the board members and appoint tasks and discussed points as directed.
• Contact executives and high-level personnel of the public and private sector to ensure proper correspondence, up keeping CEO relations, as directed
• Supervise other office management activities, of scheduling, receiving delegates, hotel and ticket reservations, reception duties, office maintenance and up keeping.
• Perform clerical duties related to the CEO office of filing, electronic filing, receive calls and visitors, typing
• Receive information of commercial, financial and administrative nature and organize the data in to presentable readable reports and presentations.
Qualifications:
· Diploma Or BSc Degree in Public Relations or any related field.
· 3 to 5 Years of experience.
Skills
- Excellent clerical and secretarial skills, like filing, scheduling, bookings and reservations, typing, verbal and written correspondence with high-level executives.
- Exposure to project and operational management and the ability to manage a group of employees.
- Very presentable and the ability to deal with people of different attitudes and backgrounds.
- Flexible working hours and the ability to handle stressful situations and closing deadlines.
- English proficiency required.
- Excellent MSOffice skills.
- Strong personality and the ability to work under pressure
- Multitasking skills.
- A Team player.
- Good communication skills.
- Detailed oriented.
