Driver/Admin Support Assistant SC-2 (Saint Vincent and the Grenadines)
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, color, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme (WFP) is the leading humanitarian organisation saving lives and changing lives, assisting 115.5 million people in 84 countries by delivering food assistance in emergencies and working with communities to improve nutrition and build resilience. Food and food-related assistance lie at the heart of the struggle to break the cycle of hunger and poverty. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.
ORGANIZATIONAL CONTEXT
WFP established its presence in the Caribbean in 2018, opening an office in Barbados. The WFP Caribbean Multi-Country Office provides support to 22 countries and territories across the English-and Dutch-speaking Caribbean. The focus of the WFP Caribbean's capacity strengthening programme is on enhancing vulnerability analysis and mapping, end-to-end supply chain management, shock-responsive social protection, food systems strengthening, and climate risk financing. In times of crisis, WFP collaborates with partners to provide direct assistance, such as delivering food, cash, or voucher assistance, or providing emergency logistics or telecommunications services, to alleviate situations that exceed national and regional capacities.
In Saint Vincent and the Grenadines, WFP's efforts have shifted from providing emergency relief in response to the La Soufriere volcanic eruption, to focusing on longer-term measures to reinforce social protection and emergency preparedness systems in anticipation of potential future shocks.
JOB PURPOSE
To provide reliable, efficient, and safe driving services of authorized personnel and/or commodities while also providing business support to ensure the smooth running of the organization's operations in St. Vincent and the Grenadines. This position reports to the Admin Assistant in St. Vincent and the Grenadines.
KEY ACCOUNTABILITIES (not all-inclusive)
Driver
1. Provide safe and efficient transportation for authorized personnel and items while following UN and government safety and security rules, including basic translation services.
2. Help official personnel and visitors with visa and customs procedures to ensure a safe and smooth arrival.
3. Maintain accurate vehicle logs and report mechanical status to the supervisor for efficient use and cost-effectiveness.
4. Keep the assigned vehicle and equipment clean and well-maintained, report any issues to the supervisor promptly for safe and efficient services.
5. Follow established rules and regulations for field deliveries and accidents, report any problems immediately to the supervisor for instructions and decision-making.
Admin
Outside driving duties, perform basic office related tasks such as:
6. Sort and distribute correspondence and other materials within specified timeframes.
7. Assist with maintaining and organizing office files, documents, and records in accordance with established systems and processes for easy access by staff.
8. Enter data accurately into designated systems including vendor registration to ensure information is well-organized and readily available.
9. Provide assistance with the coordination of meetings, events, and travel arrangements.
10. Perform any other related duties as assigned.
STANDARD MINIMUM QUALIFICATIONS
Education: • Completion of secondary school education.
• Valid driver's license with a clean driving record.
Experience: • Two or more years of work experience as a Driver, preferably in an international organization, embassy or UN system. Experience in driving a variety of makes and models of vehicles, including vans, trucks and other kinds of motorized vehicles.
• Prior experience in driving and providing transportation services. Good knowledge of local roads and routes.
• Experience in general administrative tasks.
• Experience in defensive driving is desirable.
Knowledge & Skills:
- Knowledge of driving regulations, chauffeur and security protocols, local routes, and waterways, including but not limited to assessing vehicle mechanical fitness and performing minor repairs.
- Knowledge of the vehicle loading capacity and other parameters.
- Knowledge of driving/boat operating rules and regulations whichever applicable.
- Excellent communication, organization, and time-management skills.
- Ability to read and interpret safety rules, operating instructions, and maintenance manuals, including but not limited to those pertaining to fire extinguishers, buoyant wearable safety devices, emergency procedures, and first aid.
- Ability to exhibit a client-oriented approach, along with responsibility, courtesy, and tact. Proficiency in using communication tools such as radios, email, and telephones.
- Familiarity with standard business support processes and procedures including knowledge of common office software packages such as Microsoft Word, Excel, and using standard office equipment such as photocopiers and scanners.
Language: Fluency (level C) in the English Language
TERMS AND CONDITIONS
Who Can Apply?
This position is open to nationals of Saint Vincent and the Grenadines . Only shortlisted candidates will be contacted and advance to the next stage of the selection process.
Employment Particulars
- Type of position: Short Term. Full Time
- Type of Contact: Service Contract (SC-2)
- Duration on Contract: 12 months with the possibility of extension, based on organizational requirements.
- Duty Station: Kingstown, Saint Vincent, and the Grenadines.
Benefits and Entitlements
- Competitive Salary
- Up to 30 Days of Annual Leave
- Pension Contribution
- Learning and Development Opportunities
- Health, Life and Disability Insurance
- Sick Leave and Compassionate Leave
- Parental Leave (birth and non-birth parents)
DEADLINE FOR APPLICATIONS
The application should be submitted by May 31, 2023 at 23:59 Eastern Daylight Time.
Please note that applications received after the deadline will not be considered and only short-listed qualified candidates will receive an acknowledgment.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
