Finance Officer.

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, inhardship, in more than 40 countries around the world, we partner to put bold solutionsinto action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.

Program / Department Summary

The Mercy Corps Finance Department is responsible for all financial functions in the office, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively

General Position Summary

Working in the Finance Department under the direction of the for Accounting Unit, the Finance Officer will ensure the accuracy and completeness of Mercy Corps accounting records and will primary assist in managing the monthly accounting cycle for Jordan regional office and maintain proper filing and tracking systems

Essential Job Responsibilities

Day-To-Day Accounting:

• Ensure that all IMTA and Bank entries for all hubs are booked into the Navigator system and check that all supporting are completed, accurate and safeguarded.
• Support in Managing finance register and ensure all data and document provided are accurate and completed.
• Ensure that all IMTAs tracker for all hubs are up-to-date and including all needed information
• Ensure that the SY bank matrix are up to date and reflecting all bank payment
• Prepare IMTA transfers for all Syria Hubs.
• Support Program and operations teams in following procedures necessary for finance review.

Monthly Accounting-Grant Cycle:

• Assist in month end closing process for all Syria Hubs by Prepare and reconcile the monthly-accrued expenses.
• Assist the monthly reporting package and all related financial reports to be submitted to MC HQ.
• Follow up on WOS operational advances clearance and ensure that submittion on time with correct information and supporting.
• Prepare monthly amortization for all Syria offices and Guesthouses
• Prepare monthly reconciliation for HAWALA accounts
• Assist in preparing the balance sheet reconciliations.
• Assist in preparing the monthly payroll sheet for WOS national staff and ensure accuracy of calculation, supporting documents and approval is in place.
• Prepare the invoice reconciliation using ProSource and ensure that all supporting documents are available. Update the ProSource tracker accordingly.
• Prepare WOS monthly driver package and ensure that accuracy of calculations and supporting documents
• Provide an initial review for WOS driver package and ensure correct calculation and enter accrual entry in the accounting system.
• Communicate and follow up with IMTA unit for payment process for WOS .
• Review monthly timesheets for national staff in all hubs and enter them into the accounting system.
• Preparing adjustment entries that related to month end.

Yearly Accounting – Statutory and filing:

• Assist in year-end closing process and all related financial reports to be submitted to MC HQ
• Assist the monthly/yearly archiving process of all financial documents.
• Support in preparation for local financial statutory audit.
• Support in the preparation for the year – end tax reconciliation or other tax related.

Others:

• Cover for other Finance team members as needed
• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Perform any other similar tasks that may be reasonably assigned by the line manager in any one of the components above.

Supervisory Responsibility

None

Accountability

Reports Directly To: Accounting Manager

Works Directly With: Program Officers/Assistants, Operations Officers, HR/Admin Officers, Logistic/ Transport Officers

Knowledge and Experience

• Proven experience and proficiency in MC finance policies and processes
• 2-3 years , accounting experience and INGO’s experience is required.
• A university degree in Accounting or any equivalent is required.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly Excel
• Excellent oral and written English and Arabic skills.

Success Factors

The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The Finance Officer must be willing to travel to Mercy Corps field offices and project sites.

Diversity, Equity & Inclusion

Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.

We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.

Equal Employment Opportunity

Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.

We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.

Safeguarding & Ethics

Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.

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