Business Support Assistant (Administration) Roster, Level 4 – Call for Applications
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
JOIN OUR TALENT POOL!
This Vacancy is for the purpose of creating a roster of Business Support staff in the General Service category in the field of Administration. Inclusion into the Roster remain active for 24 months period after the selection decision and contacted upon need by the WFP Philippines.
JOB DETAILS
Type of Vacancy: Roster
Job Title: Business Support Assistant (Administration)
Grade: Level 4
Duty Station: Multiple Duty Stations under WFP Philippines
Vacancy Number: 827106
Date of Publication: 12 May 2023
Deadline of Application: 30 May 2023 (11:59 PM)
This vacancy announcement is for Nationals from CO (Philippines).
Terms and Conditions:
WFP offers a competitive benefits package including salary, leave plus a medical insurance (relevant links).
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
The Business Support Assistant (Administration) will provide administrative support to team(s) and/or support a specific business stream for emergency operation, and will be directly reporting to the Head of Resource Management Unit. At this level, work is carried out under close supervision or immediately available assistance. Job holders are expected to produce organised and accurate work.
JOB PURPOSE
To deliver a range of routine business support tasks, to ensure that staff are effectively supported.
KEY ACCOUNTABILITIES/RESPONSIBILITIES (not all-inclusive, nor exhaustive):
Within the assigned unit and delegated authority, the Business Support Assistant (Administration) will be responsible for the following duties:
- Collect, sort, and disseminate information on the disposal and records of the asset, particularly assets for disposal.
- Support the maintenance of office files, documents, and records.
- Respond to routine queries received and escalate where appropriate to provide timely and accurate service to program staff.
- Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.
- Make travel arrangements and support events to support staff to work effectively.
- Undertake standard data entry tasks by defined systems to ensure information is organized and readily available for the business team.
- Perform tasks on We Travel / WINGS processes and assist Cotabato staff in resolving related Travel issues.
- Perform tasks on sourcing Micro Purchase Orders/ SES/GRN and relevant WINGS and SharePoint processes and assist in resolving related purchase issues.
- Work with CO Admin on contracts management and vendor management.
- Perform other functions as may be assigned by the supervisor.
STANDARD MINIMUM QUALIFICATIONS
Education:
- Completion of secondary school education. Completion of Bachelor’s Degree in Business Administration or other relevant field is preferred.
Experience:
- Four or more years of experience in general administrative work.
Language:
- Fluency in both oral and written communication in English and Filipino.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
- Knowledge of work routines and methods in order to complete processes under minimal supervision.
- Uses tact and courtesy to give and receive information with a variety of individuals.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Ability to offer guidance or basic on-the-job training to more junior staff.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
HOW TO APPLY
To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
Request for Disability related Reasonable Accommodations:
It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: [email protected], cc’ing [email protected]. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.
This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
