Finance Assistant

Job Purpose

The Finance Assistant – CCA unit is a key member of the finance team at capital level

The Finance Assistant is part of the Cash, Control and Accountancy sub-department with Finance Department in Capital. Under the direct supervision of the Sr. Finance Controller – CCA unit, he/she is responsible of managing all cash related processes of Suppliers’ payment requests to the MTA for all hubs in a close coordination with the Sr. Finance Controller.

Objectives

1. Payments’ validation of procurement scenarios managed by capital
2. Accountancy
3. Archiving
4. Auditors/Compliance Requests

Duties and Responsibilities

1. Payments:

1. Make adequate check on the supporting documents and ensure it is in line with ACTED threshold and procedure, in respect to the project duration and liquidation
2. Prepare the required documents to proceed with the payment through MTAs
3. Ensure maitaining the proof of payment
4. Prepare the MTA’s commission fees payment voucher after adequate crosscheck against the agreed fees mentioned in the agreement
5. Update the payment tracker on a daily basis

2. Accounting:

1. Record the entries of all processed payments in the associated bank books in respect to ACTED accountancy’s standards in order to be uploaded into the accounting software
2. Maintain high accuracy of accounting codes and allocation
3. Ensure the monthly submission deadline is respected

3.Archiving:

1. Add the payment voucher reference and the date as per SAGA
2. Make sure to stamp the payment vouchers with PAID
3. Label the folder, and submit it to the Finance Clerk for scanning and physical archiving

4. Audit:

1. Validate the samples requested by the auditors/compliance across the accounting records before submission
2. Proceed with the correction as requested

5.Other tasks assigned by the line manager :

1. When requested, assist in the Areas’ payment requests
2. When requested, assist in the communication with the MTAs
3. When requested, assist in the monthly cash request preparation
4. Any other task assigned by the line manager

Key Performance Indicators

• Timeline of processing payments
• Accuracy and deadline adherence in accountancy
• The monthly preparation of Archiving
• Number of samples provided to the auditors free of errors and respecting the deadline
• The monthly preparation of MTAs’ fees

*ACTED's proposed monthly salary: 745JOD's

Skills

QUALIFICATIONS

• Bachelor’s degree in Accounting.
• Fluent English and Arabic (written and spoken).
• Excellent writing and communication skills.
• At least 1 years’ work experience Preferrable with an INGO in an emergency and/or development setting.
• Ability to work under pressure in a high-pace environment.
• Good organisational and prioritisation skills.
• Proficiency in Microsoft Office, Microsoft Excel, and Publisher.
• Strong interpersonal skills
• Strong analytical skills

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