Travel and Logistics Associate
Position Summary:
The Travel and Logistics Associate is a member of the Travel Logistics Division. He/she will be supporting the different programs in MENA hub by providing administrative support for the division in the implementation of travel and logistics related activities; maintaining and updating electronic records and databases; preparing documents – under the supervision of the Travel and Logistics Manager.
Major Responsibilities:
· Maintains and updates electronic records and databases:
o Add vendors on Costpoint
o Update Travelers information on Concur
o Updating group travelers’ information on the different systems to process per diem payments
· Support the team with adding payment documents for credit card reconciliations
· Screening travelers and vendors
· Fill travelers’ details to issue insurance letters
· Support virtual meetings, workshops, and trainings
· Assist with staff travel
· Search for vendors in different countries and ask for quotations
· Check visa and COVID requirements
The Travel and Logistics Associate needs to comply with USG regulations, funder requirements and internal policies/procedures and best practices.
The ideal candidate will be a self-motivated task-oriented individual, who is eager to learn and grow. A person with strong attention to details and high accuracy level, and who works well as part of the team.
Cultural Requirements:
· Trust
o Must operate to the highest standards of ethics and integrity
o Be accountable for performance to goals and objective of the position as set by leadership
o Be a reliable member of the team that the organization can count on
· Teamwork
o Treat all people in a respectful and supportive manner
o Work collaboratively with others
o Be flexible and adaptable to change
· Communication
o Seeks to achieve shared understandings when communicating
o Actively listens to others
o Respects and encouraged diverse perspectives
o Shares information openly and willingly
Qualifications:
· Zero to two years of relevant work experience in project support, administrative and travel and/or event logistics management
· High school diploma or equivalent is required; Bachelor’s Degree preferred
· Strong attention to detail and organizational skills
· Solid critical thinking, writing and editing skills
- Excellent and effective written and oral communication skills and the ability to interact with a wide range of individuals from varied backgrounds at all levels within the organization
· Strong time management skills
· Strong sense of teamwork and interpersonal skills to contribute to the culture of the organization: the T&L associate must interact with a wide range of individuals from various backgrounds at all levels within the organization. Every employee is expected to each person contribute to and uphold the organizational values embodied at CRDF Global that contribute to our culture of teamwork.
