Branch Accountant

10 مايو، 2023

0 0 3 دقائق

Branch Accountant

الوصف الوظيفي

Branch Accountant | Al Futtaim Motors | Finance

Overview of the role:

The position will be reporting to Finance Business Partner and responsible for the cashiering & financial function of Toyota New Units/Aftersales – Sheik Zayed branch

What you will do:

– Cash (Revenue & Petty Cash Fund) Management:

Collect cash / credit card payment against cash invoices.
Maintain and balance daily collection & petty cash fund twice daily
Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit
Ensure that collected revenue must be handed over to Transguard on a succeeding day
Daily collection reports should be uploaded in the shared drive provided by the AFSS
All collection / PCF verification and hand over are properly signed / filed for future references
Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
Ensure accurate data entry in SAP – billing cancellation & advance payments should be kept at minimum level – Cash Invoices not yet collected report should be always cleared & monitored
Ensure sublet and bought-out charges are posted to Job cards for charging the customer

– Business Processes & Controls:

All business processes are conducted according to SOP and with correct levels of sign authority
Ensure payments / delivery to be done by/for the payer and if 3rd party, UT verified by the Branch Manager should be secured
Ensure that petty cash expenses are paid with appropriate approval as per DOA, liquidity of petty cash must be maintained for smooth branch operations

– Accounts Receivables Management (AR Management):

Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible

– Maintain proper invoice filing with complete document set (Job card, LPO etc.) for easy retrieval.

– Invoicing & Delivery Management:

Perform financial transactions and process invoices in a timely manner.
Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met
Ensure Revenue/Provision in place and Assignee clause is without error
Substantiates financial transactions by auditing documents.
Perform record keeping of all financial operations.
Manage Intra & Internal Sales including Government Sales.
Authorization of all in house AFM sales & credit customers.
Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
Support & Guiding of Matrix managers, Sales team and Sales Admin.

– Petty Cash Management:

Verify all cash & cheque transactions from the previous day and encode into SAP.
Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
Monitoring Petty clash float for ensuring adequate balance and reviewing pending re-imbursements/claims for submission.
Perform Surprise Cash Count as per SOP.

– Financial Reporting, Cost & Internal Controls:

Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
Supporting in monitoring Opex & Capex.
Monitor & maintain AFM administration document process is adhered at all times.
Monitor clearance of Open POs follow up with COT & Showroom Admin Team every month
To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management

– Accounts Receivables Management (AR Management):

Reviewing and ensuring of timely submission of Second sets.
Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
Reconcile credit customer accounts

– To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management .