HR Manager (SRF # 394)

HR Manager (SRF # 394)

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Job Title: HR Manager (SRF # 394)

Reports to: Country Director

Location: Amman

Job Summary

Responsible for leading and managing the functions of the Human Resources (HR) department including staffing, administration of HR processes, management of benefits, and enforcing company policies and practices in International Medical Corps Country Program Field Offices.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation

Main Tasks and Responsibilities

The applicability of each duty and responsibility may vary depending on (1) the country program projects implementation and (2) its staffing management.

The staffing management will be applicable according to International Medical Corps proposal activities and its current representation in country. The duties below are representative of general scope for this job profile and will be applicable accordingly for staff management of (1) national staff only.

HR AND ADMINISTRATION MANAGEMENT

• Partner with the Country leadership team to understand the field program objectives, developing the HR strategy for the country program, while ensuring its alignment to the country’s strategy
• Act as an expert for all HR matters and promote the HR department as a partner to the field program objectives and goals.
• Actively participate and contribute in proposal design and kick off meetings, specifically advising on organizational structure, position scoping and other inputs critical to ensuring a strong HR foundation that supports program quality.
• Develop and implement workforce planning to help the new/existing country program to have the needed staff with the right skills and competences.
• Manage the HRIS data administration and payroll system, providing staff and managers with the essential reports to support decision making and management.
• Implement HR programs and policies, ensuring that every aspect of human resource management incorporates the vision, values, and culture of the organization.
• Actively promote safeguarding and protection from harassment, bullying and sexual misconduct in the workplace
• Act as credible, reliable, and impartial facilitator in preserving a healthy and productive work environment, in conflict resolution, and disciplinary processes. Promoting peaceful conflict resolution, wellbeing initiatives and advocating employee assistance programs, and resilience activities.
• Develop, maintain and ensure compliance to HR policies, procedures, standardization of HR forms across offices and sharing of best practices between field locations; working with HR team to conduct relevant training for HR staff in all sites on HR administrative processes and procedures, specially aimed at transparent recruitment process, contract management, HR reporting and staff personnel files management
• Ensure appropriate trackers are in place for timely renewals and terminations of leases, contracts and related services.
• Participate in wider HR working groups and donor meetings and communicate with external agencies including administrative and legal authorities and government and other relevant external agencies

NATIONAL STAFF

• Coordinate MAST training and support and feed reporting and tracking system
• Manage the talent acquisition process for all national positions and ensure policies and procedures are followed according to labor laws and internal regulations.
• Manage and ensure that all national staff, volunteers and consultants effectively receive orientation and onboarding materials and promote liaison with leadership to ensure orientation is up to date.
• Ensure International Medical Corps Country HR Manual is developed and applied to the country programs and it is regularly updated, ensuring compliance with national legislation, humanitarian principles, donor requirements, and IMC HR global policies and guidance.
• Ensure all national staff contracts are in place for all types of staff including volunteers and consultants according to local labor law
• Ensure administration of benefits are compliant with local legislation
• Oversee the timely recording of employee data, records, headcount and benefits, ensuring monthly trackers and reviews are implemented.
• Ensure accuracy of employee’s timekeeping and timely execution of monthly payroll together will all relevant departments.
• Coordinate performance reviews and management with managers and monitoring employee attitudes, productivity, and performance outcomes, while supporting department heads to effectively implement the PMP and link it to staff development and capacity building and training.
• Support the management team in coaching and development of national staff to build a cadre of skilled, committed and motivated staff
• Assess capacity, plan up skilling actions, and monitor improvements.
• Manage the offboarding process of all national staff
• Serve as an ambassador and champion for the IMC Way: Standards for Professional Code of Conduct; escalate code of conduct issues to the Country Director and HR Business Partner for additional support and to ensure issue is resolved and appropriate follow-up is carried out.
• Liaise with the local legal counsel on HR and other issues that requires legal interpretations
• Support Employee Relations and Compliance in investigation which is reported in different reporting mechanisms;
• Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner and meets all legal and labor regulations and requirements;
• Develop supportive plans of action for staff care as part of the overall response strategy, ensuring a comprehensive approach to support the well-being of staff and foster a positive working environment. Recommendations in this plan should address actionable activities and advice to support the morale and the social, physical, and psychological well-being of staff.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

Minimum Requirements

• Typically, a Bachelor’s degree in related area. Equivalent combination of relevant education and experience may be substituted as appropriate
• Typically, 5-7 years of relevant and progressive HR professional experience with a minimum of 2 years as a head of HR department
• Previous experience with International Medical Corps is a plus
• INGO experience is a plus
• Global and cultural awareness
• Drive for results
• Leadership Skills
• Innovative thinking
• Communication skills
• Field experience in humanitarian emergencies desirable
• Excellent in English & Arabic language.

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.

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