Finance Officer

8 مايو، 2023

0 0 3 دقائق

Management of Coordination office Accounting

Planning and Controlling cash advances and cashbook movements for the petty cash box, recording all IN and Out transactions, make sure that cashbox balances always reflect the actual amount of money kept in the cashboxes and reporting any discrepancy to his/her line manager
Ensuring a monthly accounts report is done on time, checking individual entries and preparing the necessry administrative/support documents to be annexed to payment, in a way to ensure conformity to donors’ requirements and SI procedures,
Record all cash & Bank transactions on daily basis & ensure a cash count by the end of the day/week/month
Prepare Bank reconciliation on monthly basis
Manage all financial documents for daily coordination payment such as Per diem, allowances, receipts of payment or cheques in accordance with SI procedures
Collect boarding passes from travelers upon their returns and attach with the ticket’s invoices.
Carry out withdrawals and payment of advances to Logistics & HR, in accordance with established procedures.
Ensure all advances are cleared within agreed timeline with each department.
Ensure only single advance is release at a time per department to each authorize personnel.
Obtain Finance Coo approval incase of any exceptional advance request
Record budget allocations and accounting codes of the expenses
Before recording, check that the supporting documents complies with Solidarités International procedures.
Ensure that all accounting documents are translated into English.
Ensure the vouch erization at coordination level is done.
Archive accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation
Ensure cash box security and confidentiality of information
Import Amman books into SAGA and do the monthly matching by the end of the month
Ensure all invoices are stamped with PAID stamp once paid & are filed in the dedicated finance folder
Ensure all Cash counts & Bank reconciliations are filed in a separate folder

Partners Accountancy management

Check invoices for partners and match them with the recorded list of expenses.
Integrate SI Partners’ list of expenses in SI templates
In conjunction with his/her Line Manager, monitor whether Partners supporting documents are consistent with financial reports
Prepare the accounting files for financial reports (NES) when requested by line manager
Verify that partner’s accountancy is done as per requested in the MoU signed with them
Checks SI’s Partners Accounting supporting documents and share feedback with partners & Senior Accountant on incomplete & any supporting documents that are below SI standards
Ensure all partners documents are archived & digitalized as per SI standards

Cash Forecast update and support

Support Senior Accountant in the follow-up for weekly cash needs with the bases and incase of any change communicate it to line manager, who will coordinate with HQ treasury department
Follow-up HQ funds transfers to all mission bank account and report any delays to line manager.
Check Amman monthly cash needs (CFF) with HR & Logistics department. Compile them & share it with line manager.

Funds Transfer to Bases Through Money Transfer Agents (MTA)

In the absence or when requested by line manager, share cash needs with concerned MTA for distribution/delivery at bases, in case of any mistakes/errors refer to concerned base.
In the absence or when requested by line manager, Follow up MTA to ensure cash distribution/delivery is done on time, communicate and issues or delays to bases.
Receive invoices and receipt of payments from MTA, check & reconcile all ROPs that is than share with the bases
In the absence or when requested by line manager, once all invoices/receipt of payments are checked/validated by bases, perform final reconciliation and prepare AoP for Finance Co validation.
When requested by line manager, Update all MTA invoices received & payments done to MTA on MTA tracker in order to ensure regular reconciliation

General Support

When requested by Senior accountant, support the base teams as needed on specific financial matters (remotely from Amman and with movement to the field if required)
Attend finance event at mission level (workshop, trainings) if needed and requested
Work with other departments to ensure good forecasting at Amman level
Support specific tasks during absence of your manager

SKILLS:

Strong understanding of Accounting principles
Organizational skills, Communication skills, and the ability to work well in a team environment.
Proficiency in Excel and accounting software
Ability to prioritize tasks, manage time effectively, and work well under pressure to meet tight deadlines

QUALIFICATIONS: