Driver & Administration Support
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WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT WFP
Job Title: Driver & Administration
Grade: GS2
Type of contract: Fixed Term
Duration: 12 months
Duty Station: Suva, Fiji
Vacancy Number: 826897
Date of Publication: Friday 8 May 2023
Deadline of Application: Friday 22 May 2023
This vacancy announcement is for Nationals from CO Fiji
KEY ACCOUNTABILITIES (not all-inclusive)
Transport Management:
- Responsible for closely observing and strictly following all Standard Operating Procedures that are in place to safely operate WFP vehicle.
- Provide transportation services to WFP staff, high ranking UN officials, authorized personnel including translation of basic translation from/to the local language, and/or delivery of various items/commodities following authorized routing and UN safety and security rules and regulations to ensure safe and efficient services.
- Meet official personnel and visitors at the airport or other entry points and provide basic assistance with visa and customs formalities to facilitate smooth and safe entry and arrival to the authorized destinations.
- Responsible for accurate maintenance of the vehicle log books, and daily reporting to the supervisor on mechanical status, to ensure efficient vehicle use and fuel consumption supporting accurate accounting and cost-efficiency.
- Ensures availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.
- Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes and water levels, car washing, etc., so that the vehicle is always kept clean and in good running condition
- Follow established rules and regulations for field deliveries and/or in cases of an accident, and report immediately to the supervisor on any apparent problems, to seek for instructions and facilitate informative decisions on the way forward.
- Outside driving duties, perform basic office related tasks such as filing, photocopying and maintaining stores when required including delivery/collection of various items, mailing service and payment of bills to ensure administrative support to clients.
- Ensures proper use of vehicles maintenance plans and preparation of vehicle history report.
- Ensures to provide inputs for compilation of annual procurement plans for vehicles and its accessories are completed on a timely manner.
- Keep abreast of local traffic and road regulations, security and safety awareness to enable safe travels.
- Perform any other official duties as required by the WFP Country Director or his delegation.
Administration Services:
- Provides registry services for receipts and dispatches of mail, messages, equipment, pouch etc.
- Assists office staff in filing, photocopying, and maintaining stationery stocks when required.
- Assists the administration team for office customs clearance including FA608 and arranging deliveries.
- Regular updating of stock cards to reconcile with physical counts. Notify direct supervisor on the need to re-stock when stocks reach critical levels.
- Perform any other official duties as required by the WFP Country Director or his delegation.
STANDARD MINIMUM QUALIFICATIONS
EDUCATION
- Completion of secondary school education. Formal drivers training with a valid driver’s license/certification to operate assigned vehicle following local rules and regulations.
EXPERIENCE
- Two or more years of work experience as a Driver, preferably in an international organization, embassy, or UN system with a demonstrated safe driving record. Experience in driving a variety of makes and models of vehicles, including vans, trucks, and other kinds of motorised vehicles. Experience in defensive driving is desirable.
KNOWLEDGE AND SKILLS
- Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions, and security issues.
- Knowledge of the vehicle loading capacity and other parameters.
- Knowledge of safety standards and safety equipment (e.g., fire extinguishers, buoyant wearable safety devices, etc.).
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, SOPs and procedure manuals.
- Basic skills to assist in case of emergency, knowledge of first aid basic methods.
- Knowledge and ability to use radio, email, telephone, and other applications.
- Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.
- Ability to demonstrate a client-oriented approach, high sense of responsibility, courtesy and tact.
- Excellent interpersonal skills required, including strong professional communication skills.
- Ability to work in a team and establish effective working relationships with people of different national and cultural backgrounds.
- Basic computer skills to operate Windows, Web Based Applications and Microsoft Office products.
DESIRABLE
- A general knowledge of the policies of the United Nations system would be an asset.
- General knowledge of WFP programs is an advantage.
LANGUAGE
- Fluency and accuracy in both oral and written communication in English
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
ORGANIZATIONAL CONTEXT
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:
• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.
