Supply Chain Officer: Spare Parts Manager & ATV Project Manager, International Consultancy, Dubai
.
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme (WFP) is the largest humanitarian organisation delivering food assistance to over 90 million beneficiaries in 80 countries on a yearly basis. With over 5000 trucks, 50 ships and close to 100 planes on the move every single day, WFP, together with its partners, operates a global network to deliver life-saving food assistance to the most hard-to reach places.
ABOUT GLOBAL FLEET
WFP owns, leases and globally operates more than 1,400 trucks of different configurations, trailers and workshop facilities throughout 28 Country Offices (COs). The WFP fleet is deployed to fill critical gaps in local transport capacity and stabilize transport rates in the event of increased insecurity and/or sudden growth in demand, as well as pioneer new routes that, due to prevailing insecurity, would remain inaccessible to local transporters. The Global Fleet unit operates three fleet hubs in Accra (Ghana), Dubai (UAE) and Kampala (Uganda), and provides a range of fleet services to WFP and non-WFP entities such as spare parts supply, technical trainings, capacity strengthening projects and the managing of a corporate fleet management- and vehicle tracking systems.
JOB PURPOSE
The Spare Parts Manager and ATV Project Manager will support the Dubai Hub Coordinator in the implementation of activities of the fleet and centralized spare parts hub in Dubai, UAE. This will include the management of the spare parts store, purchase and deployment of parts, consolidation of Country Office requests and provision of technical and operational expertise. The incumbent will as well be responsible for the management of Global Fleet’s leasing of all-terrain vehicles (ATVs), including the provision of project management and technical support.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the general supervision of the Dubai Hub Coordinator, the incumbent shall perform the following duties:
• Plan and lead on the Global Fleet spare parts operation to ensure timely, efficient, and cost-effective storage and supply of spare parts to country offices.
• Plan, organise and supervise the work of storekeepers to ensure that tasks are accomplished in a manner consistent with organizational requirements, such as adherence to health and safety standards.
• Implement procedures and normative guidance for spare parts management to handle inventory effectively through the corporate fleet management system (FMS) and ensure loss mitigation, and stock surplus.
• Provide technical advice and guidance to regional fleet managers in Ghana and Uganda to ensure the accurate and timely supply of spare parts to the regional fleet hubs and Country Offices.
• Manage accurate and timely reporting including provision of analysis of trends of spare part requests from Country Offices to recommend appropriate quantities and avoid surplus.
• Participate in the technical evaluation of Global Fleet tenders related to the acquisition of spare parts.
• Track the process of freight, customs clearance and in country processes, and timely convey related information to respected recipients until goods are finally received.
• Collect and analyse relevant technical data from FMS, the Fleet Portal and other sources for evidence based KPIs and increased efficiency of spare parts management.
• Contribute to system developments in FMS and the Global Fleet Portal to improve data collection and reporting.
• Plan and lead the Global Fleet ATV Project by ensuring timely supply of vehicles and spare parts during emergency.
• Advise Country Offices in the development of a business case for the deployment of ATVs.
• Provide technical advice and guidance to Country Offices regarding ATV operations and provide training and coaching to mechanics and drivers to ensure appropriate ATV usage and enable safe performance.
• Collect and analyze technical data from ATV operations and recommend modifications on the vehicles to better respond to operational requirements.
• Perform any other duties as required by Hub Manager.
STANDARD MINIMUM QUALIFICATIONS
Education
• University degree in Business Administration, Engineering, Transport Economics, or other fields related to surface transport
Experience
• Minimum five years of relevant professional experience working in logistics and supply chain in challenging environments
• Proven experience in fleet and workshop management
• Technical experience in spare parts management
• Experience in humanitarian emergencies is considered an advantage
• Understanding of WFP’s logistics practices is considered an advantage
Technical Skills and Knowledge
• Strong knowledge of Fleet Management System
• Proficiency in MS Office (Word, Excel) and knowledge of transport tracking systems
• Demonstrated in depth technical expertise in managing fleets and workshops
• Excellent analytical, conceptual and writing skills
• Ability to rapidly understand complex operations and quickly focus on priorities
• Ability to plan, anticipate challenges and work on activities in parallel
• Ability to create and maintain strong relationships with key counterparts
• Fully committed to the objectives, mandate and code of ethics of the WFP
• Experience identifying transportation operations risks and maintaining documentation on emergency logistics preparedness
• Experience preparing and managing transport and project budgets
• Experience in working in insecure and difficult environments
Language
• Proficiency in English and intermediate knowledge of another official UN language
TERMS AND CONDITIONS
WFP offers a competitive compensation package which will be determined by the contract type and selected candidate’s qualifications and experience.
Please visit the following websites for detailed information on working with WFP:
http://www.wfp.org Click on: “Our work” and “Countries” to learn more about WFP’s operations.
DEADLINE FOR APPLICATIONS
Application deadline: 18 May 2023 (midnight Rome time)
Your CV must be submitted in English
.
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
Women applicants and qualified applicants from developing countries are especially encouraged to apply. WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status. No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
