Senior Logistics and Procurement Officer FSR # 393

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Job Title: Senior Logistics and Procurement Officer FSR # 393

Location: Amman – Urban

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

Job Summary

The Senior Logistics Officer is overall responsible for ensuring all logistics operations are properly executed and reported in the area of operation. He/She will be responsible and accountable for executing and providing technical oversight in the field and support Logistics Manager of the management of the Warehouse, Assets, GIK, also support procurement team by performing all kind of procurement in the field, and other assigned activities in compliance with IMC, country and donor procedures, rules and regulations. Keeps close contact with the management for guidance and technical support.

Main Tasks and Responsibilities

• Supports smooth implementation of IMC programs and operations, through participation in planning of procurement/GIK deliveries and commodities dispatches to distribution, as well as effective coordination of other logistics activities in the field.
• Provide Logistical support to all Programs in compliance with IMC’s standard logistics procedures. And enhances business coordination among the logistics, program, and finance departments.
• Represents positively International Medical Corps to government officials, community representatives, NGO Forums, partners and vendors in a positive and professional manner, and support timely data collection and submission of logistics reports to donors.
• In coordination with the Logistics manager, He/She will be responsible to manage the logistics activities and providing technical oversight, input, direction, and supervision to logistics officers & assistants to ensure effective and timely support to projects implementation.
• Assist Logistics manager for the management of, assets, GIK reporting, warehousing etc. in line with applicable procedures, SOPs, and guidelines.
• Oversee the sites, apartments handover, receiving and renovation of new sites in Amman and urban sites.
• He/She will be responsible of managing the lease agreements, and follow up with the project managers, Management and lawyer to ensure that all lease agreement are renewed or terminated on the right time and in line with local law and IMC manual.
• He/She will be responsible for managing the IMC account with the telecommunication company and ensuring that all phone lines are officially registered and subjected to our tariff.
• Managing the donation and GIK and coordinate with program team that donations are approved and released according IMC manual and donors guidelines.
• In collaboration with the Asset controller and sites focal points, ensures that Asset /inventory List is up to date and all assets and attractive items are properly recorded, assigned to a custodian, tracked, verified maintained and reported until the final disposal according to IMC Asset manual and applicable donor regulations.
• Effective coordination of the supply and receiving of goods and services (support the programs and procurement teams)
• Oversee the perform the Market survey and Logistics assessment when its required.
• Coordinate with the Warehouse to ensure that all the required documents (GIO, Waybill and releases…) are available upon delivery and for permissions purposes.
• Supporting the WH team in the regular spot check, annual stock count and WH inspection
• Assist procurement team by performing all type of procurement and ensures procurement activities are conducted at the in line with applicable policies, procedures, SOPs and guidelines
• Ensures that transactions are documented, stored and accessible as per standard procedures, and audit trail is in place.
• Ensure all procurement documentation along with its audit trail is submitted correctly to the finance department.
• Responsible for assigned activities compliance with IMC policies and procedures and applicable donor regulations and local laws.
• Supports assessment and evaluation of risks impacting Logistics and ensures action plans are in place to mitigate, minimize or remove risks impact.
• Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
• Committed to fraud prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor regulations and local laws.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessary all inclusive.

Minimum Requirements

• Bachelor’s degree in Logistics & Supply chain, Business Administration, Engineering or any other related field.
• Proficient in computer applications, especially with MS Word & Excel
• Five years or more of relevant experience in logistics & supply chain. minimum three years of working in humanitarian organizations
• Excellent level of written and spoken English.
• Strong organizational and problem-solving skills with analytic approach.
• Ability to work within a team structure or in isolation, flexible, and can cope with stressful workloads and working with limited resources.

Child Safeguarding

International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.

Code of Conduct

It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

Equal Opportunities

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed

“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.

Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.

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