Business Support Assistant (Inventory) SC3, Addis Ababa
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
CONTRACTUAL INFORMATION
JOB TITLE: Business Support Assistant (Inventory)
CONTRACT TYPE: Service Contract Level 3
UNIT/DIVISION: Tec Unit
DUTY STATION: Addis Ababa, Ethiopia
DURATION: 12 months
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This job is based in WFP Addis Ababa Office. The Job holder report to Head of IT Unit or the designate.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Maintain the IT/Electrical inventory database (Global Equipment Management system, GEMS) and ensure
that all equipment is labeled and recorded in GEMS with all necessary and accurate information
according to the WFP rules and regulations.
2. Monitor the movement of IT/Electrical equipment and maintain records accordingly.
3. Physical labelling of equipment and carrying out spot checks at designated store rooms and warehouses.
4. Carry out reconciliation in order to maintain data integrity in the database.
5. Report lost damaged or unserviceable property and organize documents to be presented to the Administration Associate
6. Perform Other duties as required
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Three or more years of experience in general administrative work.
Language: Fluency in both oral and written communication in English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
• Proficient in the use of office equipment and computer software packages, such as Microsoft Office.
• Must be able to work under minimal supervision.
• Must be able to communicate well with peers and interact with other units for information sharing.
• Uses tact and courtesy to give and receive information to a wide range of individuals.
• Ability to identify data discrepancies and rectify problems requiring attention.
• Ability to offer guidance or basic on-the-job training to more junior staff.
DEADLINE FOR APPLICATIONS
May 17, 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
