Receptionist

3 مايو، 2023

0 0 دقيقة واحدة

Receptionist

الوصف الوظيفي

Job Purpose:

The Receptionist is primarily responsible for managing the front desk daily, performing a variety of administrative support tasks for the Organization and handling smooth operation of the office.

Key Responsibilities:

Greet and welcome visitors of the office and extend hospitality & provide right guidance by coordinating with relevant staff.
Answering phone calls in a professional manner and routing calls as necessary by forwarding, screening, taking messages, conveying messages, etc.
Create and regularly update both internal and external contact list.
Ensure entire office & premise area is neat, tidy & presentable with all necessary stationaries and materials.
Receive, sort and distribute mails/ deliveries and maintain the logbook records.
Maintain office security by following safety procedures & controlling access to office (arranging JAFZA gate pass for visitors/customers/clients, maintaining visitor log book, etc.)
Order office supplies, stationery and keep inventory of stock.
Keep updated records of office expenses & costs.
Update calendars and track the meeting schedules/ meeting rooms.
Monitor & ensure meeting room protocols are being followed by the staff and ensure meeting rooms are well organized prior to the scheduled meeting.
Coordinating with Maintenance Team for Facilities related services/complaints.
Arranging courier [doc/non-doc (Invoice)], filing AWB’s, courier logbook and distributing courier to the concerned person.
Raising LPO: Stationery, Maintenance and contracts.
Receive and check invoices (of logistics/suppliers) and forward the same to Finance Department.
Coordinate with travel agent for issuance of annual leave tickets and business trip tickets, hotel accommodation & visa issuance.
Review driver schedules & coordinate with drivers to meet various business needs.
Maintaining the Vehicle Logbook, service records & Vehicle renewal Salik top up and expenses.
Supervise the Office Boys and their daily/weekly cleaning tasks.
Perform any other support tasks related to office / front office management as and when assigned.

المهارات

Minimum Qualifications / Experience / Technical Skills Required:

Bachelor’s Degree in any discipline
2 to 3 years’ experience in handling front office or reception desk.
Proficiency in handling MS office packages with good computer skills.
Should have a pleasant personality, good communication skills and excellent customer service skills.