Intern – Procurement Data Management (8 months), Johannesburg
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world's most remote and fragile areas. We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year.
The World Food Programme office in Johannesburg is a Regional Office coordinating and supporting the delivery of humanitarian assistance to 12 Southern Africa countries including, Mozambique, Zimbabwe, Zambia, Namibia, Lesotho, Eswatini, Botswana, Malawi, Madagascar, Democratic Republic of Congo, Congo Brazaville, Tanzania. For more on WFP and what we do, please go to http://www.wfp.org/videos/zero-hunger
ORGANIZATIONAL CONTEXT
The Procurement Unit in the Regional Bureau for Southern Africa (RBJ) is looking to engage a Data Management Intern specifically dedicated to supporting Data Management around Vendor Management and Due Diligence of the current and potential new suppliers of Food, Goods and Services ; to strengthen the Unit's ability to manage critical supply lines as well as compliance.
JOB PURPOSE
The Procurement Unit in the Regional Bureau for Southern Africa (RBJ) is looking to engage a Data Management Intern specifically dedicated to supporting Data Management around Vendor Management and Due Diligence of the current and potential new suppliers of Food, Goods and Services to strengthen the unit's ability to manage critical supply lines as well as compliance.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Vendor Management Update ( 60%)
• Receive and analyze all documents as received from the suppliers,
• Verify documents that need to be updated from the submissions,
• Follow up with suppliers any outstanding documents,
• Perform due diligence based on the received documents,
• Update the new documents,
• Propose a categorization of the suppliers based on their technical and financial capacity,
• Liaise with vendor management focal point to submit and update the documents to the vendor master unit,
• Follow up with suppliers any queries from the vendor master team
2. Design, Develop and Update Databases (40%)
• Design and develop databases which can be linked to the documents as received from the suppliers
• Design other databases as required for operational improvement
• Contributions to data analytics agendas as a way to develop procurement insights for the region
3. AOB (10%)
• Support Procurement in undertaking any other activity relevant to the development or continuation of data management agenda. Most activities will be carried out in Johannesburg
• May be requirement to travel to other WFP Country Offices on an ad-hoc basis to streamline data analytics.
OTHER SPECIFIC JOB REQUIREMENTS
- All tasks assigned, completed on time and to professional standards as per the detailed TOR for support to the Procurement.
- Contributions to the unit provided in a timely and professional manner as requested by the head of procurement and supply chain over the internship duration.
- Approved Database per category of Food, Goods and Services Suppliers available
KNOWLEDGE AND SKILLS
- Fully computer-literate with excellent skills in Word, Excel, PowerPoint and database management;
- Understanding of any coding language will be an added advantage (Python, Java, SQL)
- Eye for detail; accuracy;
- Excellent communication skills, written, verbal and visual;
FUNCTIONAL CAPABILITIES
- Demonstrated ability to manage data, analyze, quality assure and communicate them
- Strong skills in conducting quantitative analysis using statistical software
- Commitment to confidentiality and sound understanding of key ethical issues associated with data privacy
STANDARD MINIMUM QUALIFICATIONS
Education: Currently enrolled in a graduate programme and have attended classes in the past 12 months, or a recent graduate from a graduate programme (within six months prior to applying to the internship programme). Preferred areas of study are Supply Chain, Business Management, Data Science, or another related field;
Languages: Fluency in English required. Intermediate level of French and/or Portuguese are a plus.
TERMS AND CONDITIONS
- Interns receive a monthly stipend from WFP up to the maximum amount of US$1000 per month depending on the duty station of assignment.
- WFP is not responsible for living expenses, arrangements for accommodation, necessary visas and related costs.
- Depending on the duty station of assignment, WFP will reimburse travel ticket for candidates who are nationals of developing countries and are pursuing their studies in their home country.
- WFP will recognize candidates’ educational credentials from recognized institutions that have been certified by competent international or national authorities such as the United Nations Educational, Scientific and Cultural Organization (UNESCO) or Ministries of Education;
DEADLINE FOR APPLICATIONS
The Vacancy announcement will close on the 18 May 2023, 23:59, South African time.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
