Finance Assistant – INT9535

Job details

DIVISION: International

TEAM: Finance

LOCATION: Amman

CONTRACT TYPE: Fixed – Term

GRADE:E1

JOB FAMILY: Finance

SALARY: JOD 11655 – 14,811 / per annum

HOURS: 40 / week

TEAM PURPOSE: To ensure Finance support services to facilitate effective programme implementation.

JOB PURPOSE:The purpose of this role is supporting the Finance team and the wider team.
Fundamentally keeping the day-to-day accounts accurately documented and leading on the archiving of financial data/ documents.

POST HOLDER REPORTS TO

Finance Manager

JOBS REPORTING TO THIS POST

NA

BUDGET RESPONSIBILITY

NA

DIMENSIONS OF THE ROLE

• Work patterns are mainly routine.
• Communicates widely within the unit or department, with some wider Oxfam contacts and/or external contacts within a defined area
• Manages moderate amounts of cash and/or equipment.

KEY RESPONSIBILITIES

• Assist the finance dept. in communications with local external contacts, such as banks, and suppliers

• Support program team in verifying CBOs payments and transfers

• Preparing payment vouchers, receipts, etc. according to OGB rules and regulations.

• Preparing cheques and settlement of payables in a reasonable period.

• Assuring that original invoices, receipts or contracts are available upon payment

• Seek appropriate authorization and making sure all transactions have the supporting documents and approvals.

• Recording transactions in cash/bank books.

• Monthly reconciliations (assist month end process)

• Help in providing unit costs for the yearly budget.

• Recording all transactions in the cash & bankbooks, making sure that all the transactions have the corresponding right budget code.

• Handling float, and salary advances registers.

• Prepare monthly lists of accounts payable and accounts receivables, vehicle rental, house/office rent, telephone, medical costs.

• Make sure that all documents are properly filed.

• Assist in finding any audit requested doc’s and filing them back

• Do cash distribution to beneficiaries whenever is required

• Any other reasonable duties and tasks you are asked to do

person specification

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or identity."

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Essentials

For this role, you will need to model Oxfam’s feminist leadership approach so we have selected the most relevant feminist leadership practices which we will use for assessment purposes (which you can read more about here):

• Minimum 2 years working experience with finance with INGO/related sector.
• Bachelor degree in finance, accounting and/or any related fields
• Attention to detail and excellent numeric accuracy.
• Ability to keep clear and concise records.
• Proven ability to manage competing tasks and to priorities and produce high level output consistently.
• Excellent interpersonal skills and ability to work on own and within multi-cultural teams.
• Ability/preparedness to quickly learn new systems and software.
• Ability to plan with good organizational skills, including prioritization and ability to work under pressure.
• Initiative and ability to follow up on issues.
• Good written and spoken English & National language
• Computer Skills, MS word and Excel
• Responsible, flexible, commitment, reliable and adaptable
• Good team player and builder
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
• Ability to speak, read, and writes in English and Arabic.
• Proven experience working in a similar role.

In addition, an ideal candidate will also have:

• Good communication and interpersonal skills
• Ability to learn/adapt to a fast-changing environment and numerous, conflicting job requirements.
• Proven experience working in a similar role

At interview, shortlisted candidates will also be assessed on our values and organisational attributes, as outlined above.

Desirable

• Knowledge or appreciation of Jordan in terms of political, economic and social trends plus a good understanding of the key development and humanitarian issues in the Country

• Willingness to work extra hours as necessary