Logistics Associate G6, Fixed Term, Blantyre
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WFP encourages female candidates and people with disabilities to apply
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
POSITION DETAILS:
POSITION TITLE: Logistics Associate
TYPE & LEVEL OF CONTRACT: Fixed Term, GS6
UNIT / DIVISION: Supply Chain/Malawi.
DUTY STATION (CITY, COUNTRY): Blantyre, Malawi
REPORT TO: Supply Chain Officer
DURATION OF CONTRACT: 12 Months renewable
DATES OF ADVERTISING: 28.04.2023 to 12.05.2023
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
ORGANIZATIONAL CONTEXT
This role will be based in WFP Malawi Country office in Blantyre. Job holder will report to the Logistics Officer, under the overall supervision of the Head of Supply Chain or designate.
The job holder will be expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services.
There will be need to use judgement in dealing with unforeseen problems on a daily basis. The incumbent will manage a small team and provide supervision and coaching.
JOB PURPOSE
To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.
KEY ACCOUNTABILITIES (not all-inclusive)
1. Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
2. Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.
3. Manage logistics vendors’ contracting activities including performance monitoring and measurement.
4. Support gathering market intelligence, vendor assessments (e.g. transporters, retailers) to support vendor selection process.
5. Identify, resolve and/or provide recommendations on specialised queries/requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-set.
6. Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
7. Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.
8. Support oversight for commodity accounting data quality and integrity.
9. Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.
10. Manage documentation processing for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.
11. Perform research, collect data and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-making.
12. Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.
13. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.
14. Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
| Leads by Example with Integrity | Drives Results and Delivers on Commitments | Fosters Inclusive and Collaborative Teamwork | Applies Strategic Thinking | Builds and Maintains Sustainable Partnerships |
| Demonstrates the WFP values, principles and standards | Is accountable for the delivery of results | Promotes teamwork by sharing ideas and openly raising issues | Embraces WFP’s vision and how it impacts their role | Acts professionally with external partners |
| Values diversity using respectful and inclusive language | Seeks guidance and support where needed | Gives timely and constructive feedback to others | Shows curiosity and implements new ways of doing things when relevant | Works together with partners to deliver common goals |
| Stays focused and calm when under pressure | Adapts readily to change adjusting work as needed | Listens attentively to others and shares views | Gathers data and shares knowledge to inform team activities | |
| Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop | Asks questions to understand the impact of decisions for their objectives |
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. A post-secondary certificate in the related functional area.
Language: Fluency (level C) both in written and oral in English language.
Experience: At-least 5 years work experience in logistics, supply chain or any relevant field.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
• Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.
DEADLINE FOR APPLICATIONS
Position opens: 28 April 2023
Position closes: 12 May 2023
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
