Projects Coordinator

Projects Coordinator

CARE International established a presence in Jordan in 1948, created in the wake of the Palestinian refugee crisis. Over 70 years later, CARE has served the needs of the Palestinian, Iraqi, Somali, Sudanese, and now Syrian refugee communities. CARE’s scope of work has evolved from emergency response to long-term development programming, now encompassing an Urban Refugee Protection Program, the Azraq Camp Program, and the Sustainable Development Program. CARE International seeks a world of hope, tolerance, and social justice, where poverty has been overcome and all people live with dignity and security. In Jordan, CARE will be recognized for its commitment to the humanitarian protection and empowerment of communities especially women and girls, where rights are secured, and human potential fulfilled for all. CARE in Jordan leads humanitarian protection, economic empowerment, and civic engagement interventions for women and girls from poor and vulnerable communities in the fight to overcome poverty, gender-based violence, and social injustice. We nurture accountability, leadership and political will internally and among our partners to achieve this mission. CARE values equality, integrity, transformation, excellence, diversity, and respect for the dignity and worth of every human being, where we affirm the dignity, potential, and contribution of all; communities we work with, partners, donors, and staff. CARE is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.

The Projects Coordinator (PC) is responsible for managing, leading and directing project teams, she or he is also responsible for planning, implementation and reporting on all the program components. The PC is reporting directly to the Team Leader and liaises directly with key partners including UN agencies, INGOs or governmental agencies and community organizations to ensure coordination of activities, promote CARE’s work and create synergies. The PC is responsible for ensuring the staffs under his or her management conduct their work according to CARE standards and in line with key guidelines like the IASC guidelines, SPHERE, The Good Enough Guide, and according to the program donors policies. And plays a key role in attending and co-chairing multiple sectoral working groups.

JOB RESPONSIBILITY 1: Staff Management

– Manages and supervises her or his team including setting work schedules and organizing staff deployments, leave and so on.

– Ensures that work procedures and standard operating procedures (SOPs) are in place, understood and being carried out.

– Monitors the work on the team through regular reporting ensures the team produce reports, key program documentation (reports, meeting notes, activities reports, photos and so on).

– Supports the team members in their everyday work through problem solving, advising, coaching, and supports team members resolve problems and advises on achieving effective program results.

– Ensures that the team receive the required technical and logistics support as required;

– Ensures team performs according to CARE standard practices and relevant guidelines such as the codes of conduct, IASC guidelines, SPHERE, the good enough guide, etc.

– Advice the Team Leader of identified skills gaps, information and training needs.

– Conducts performance appraisal as per the organizations policies and procedure

– Provide training, guidance, and support to the staff members to effectively perform their duties and promote a strong team spirit.

– Plans and conducts regular projects review meetings with staff and volunteers to assess progress, adjust plans, and draw/disseminate lessons learned;

– Writes monthly and as requested by the donor comprehensive and high quality project progress reports.

– Supervises, leads, guides, orients, trains, coaches and supports project staff.

– Provide team leadership and motivational support to the Project Team through daily supervision, regular team meetings, and learning and reflection events

– Ensure that all project staff have appropriate individual operational plans linked to project priorities;

– Builds the technical and managerial capacity of the field staff in planning and implementing projects effectively and efficiently.

JOB RESPONSIBILITY 2: Projects Management

– Ensures compliance with donors rules & regulations, including familiarizing all relevant project staff to these;

– Coordinates contract start up and close out processes and procedures with other relevant units, HR, Finance, Procurement, Audit, etc.

– Recommends or initiates contract changes including realignment of activities, budgets, contract extensions, etc.

– Coordinates any sub-grant activities and agreements and ensures compliance with applicable policies and procedures. – Manages budgets including reviews of expense reports, track expenses, submit monthly financial projections, and ensures projects expenditures are according to plans .

– Prepares procurement plans and monitors procurement processes, ensuring all necessary purchases are done at the onset of the project.

– If relevant/applicable, implement audit recommendations applicable to the project.

– Ensures that the program components are implemented as outlined in the project agreement and in accordance with CARE principles; * Provides regular reports in line with the project agreement and work plan to the Team Leader.

– If necessary and based on achievements, adjusts project targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward project objectives;

– Shares draft plans with program management team, staff and partners involved in the implementation and incorporate their input into the plan;

– Submits plans as per established schedules to all project stakeholders.

– Organizes the implementation process of all set activities/targets planned with respective coordinator, experts and other concerned staff;

– Continuously assesses project’s context, assumptions and changes in the working environment to ensure that the project focus, strategies and activities remain relevant and to proposed adjustments when needed;

JOB RESPONSIBILITY 3: Liaison &Coordination

– Liaises with parties and partners (UN agencies, government, other INGOs and agencies) to ensure coordination, and involvement of stakeholders in program activities.

– With the Team Leader, facilitate and participate in program visits from donors and other delegations;

– Ensures communication and joint working with other CARE projects and teams

– Contributes to needs assessment and monitoring of the beneficiary groups and of partners.

– Establish positive working relationships with refugee communities/ committees/ representatives, governmental, NGO, local and international organizations with activities relevant to the project to identify areas of potential collaboration.

– Engage actively in Camp Coordination bodies and meetings, as well as Clusters and working groups relevant to the program.

– Ensure communication of key milestones and progress updates to necessary stakeholders

– Engage in communication with other CARE project coordinators to ensure consistent information sharing and collaboration across CARE projects.

– Engage actively in the community representation scheme, and ensure high level of coordination with the representatives.

JOB RESPONSIBILITY 4: OTHER RESPONSIBILITIES AS ASSIGNED

Qualifications:

Required: Bachelor degree in Community Development, Social Sciences, Business Administration or combination of relevant Education and Experience

Desired: Certified PMP, Trainings on; Negotiation skills, proposal writing, coordination, and presentation skills

Experience/Technical Skills :

Required: • At least five years of experience in humanitarian and/or development organizations, with experience in camp management and/or delivering emergency programs in camp settings.

• A proven record of effective project management in emergencies, including project planning and managing a budget

• Sound understanding of the concepts behind and practical application of humanitarian codes and standards such as SPHERE, ICRC Code of Conduct, Good Enough Guide, IASC Gender Guidelines, the People in Aid Code, HAP etc.

• Proven skills in partnership building, influencing and negotiation with a range of humanitarian actors, including governments, UN agencies networks, international and local NGOs and community groups

Desired: Knowledge of and experience of community mobilization and development and/or establishment of community services in camps or other emergency settings.

Competencies:

CARE Core Competencies:

• Respect – Behaving in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
• Integrity – Maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles inherent to CARE.
• Excellence – Setting high standards of performance for self and/or others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed; ensuring interactions and transactions are ethical and convey integrity.
• Diversity – Promoting, valuing, respecting and fully benefiting from each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.

Other Competency:

• Customer Focus – Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relations.
• Information Monitoring – Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
• Planning and Organizing – Establishing courses of action for self to ensure that work is completed efficiently and effectively in accordance with CARE’s core values.
• Collaboration – Working effectively and cooperatively with others toward shared goals; establishing and maintaining principle-centered working relationships.
• Initiating Action – Taking prompt action to accomplish objectives; taking decisive action to achieve goals in times of uncertainty or in fluid contexts; being proactive.
• Follow-up – Monitoring the results of assignments, or projects, considering the skills, knowledge, and experience of the assigned individual and the characteristics of the assignment or project.

Applications can be submitted until 11th May 2023, after that interviews will start for applicants.

To apply submit your CV to the below link:

https://compas.carejo.org/CARE/public/en/Pages?action=create&formRecordId=For-00635-ZCR9LV&HRJobVacancy=HRR-000103

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