Procurement Assistant SC5, Baghdad, Iraq
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme (WFP) is the world’s largest humanitarian organization, saving lives in emergencies, building prosperity, and supporting a sustainable future for people recovering from conflict, disasters, and the impact of climate change. In 2022 WFP supported 711,635 people in Iraq. Through providing food for vulnerable people, skills to build futures, and enhanced social protection, WFP is helping the Government of Iraq build people’s food security and resilience. For more information, see wfp.org/countries/iraq and ar.wfp.org/countries/iraq.
ORGANIZATIONAL CONTEXT
Job holders report to the National Procurement Officer and responsible for completion of a range of procurement processes and activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend straightforward courses of action to staff and may allocate tasks and technically support other staff.
JOB PURPOSE
To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.
KEY ACCOUNTABILITIES (not all-inclusive)
1-Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
2-Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at best value to WFP.
3-Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder to enable the swift purchase of goods and services.
4-Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5-Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
6-Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
7-Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
8-Filing all procurement documents electronically as well as hard copies.
9-Handling all activities related to the vendor database management including sourcing for additional suppliers
10-Ensure that all registered suppliers meet the set WFP criteria for registration.
11-Analysis of the suppliers' performance evaluation and use this in the review of the vendor database.
12-Any other tasks as the supervisor deems necessary
STANDARD MINIMUM QUALIFICATIONS
Education: Desirable, Bachelor’s degree in business administration, finance, supply chain, or related fields. Minimum, completion of secondary school education with specialised training or relevant post-secondary certificate in the related functional area.
Experience: Five years of progressively responsible support experience on procurement activities, supply chain or other related fields. Preferably with a UN agency or an INGO.
Language: Fluency in both oral and written communication in Arabic and English.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Worked on procurement activities.
Experienced in conducting analyses and developing reports.
Experienced in working with suppliers or other third party on day-to-day basis.
FUNCTIONAL CAPABILITIES
Tendering and Contracting: Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.
Vendor Management: Leverages basic understanding of business needs to define vendor requirements and selection criteria.
Commodity and Product/Service Intelligence: Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.
Systems & Reporting: Utilizes basic understanding of data sources, procurement systems, Corporate Operating System, and processes to execute daily tasks.
Ethics and Compliance: Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.
TERMS AND CONDITIONS
Position Title: Procurement Assistant
Contract Type: Service Contract
Grade: Level 5
Duty Station: Baghdad, Iraq
Salary: Starting at USD 17874 per month
Medical Plan: Valid medical plan for the staff member, spouse, and dependent's children under 18 years
Annual Leave: 30 working days per annum
DEADLINE FOR APPLICATIONS
Applications close on 2 May 2023
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Qualified women and people with physical impairments are strongly encouraged to apply.
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
