Medical Coordinator

MAIN RESPONSIBILITIES:

The Medical Coordinator main role is to design, plan, implement, adapt and monitor Syria mission programs’ health activities. S/he ensures the quality and relevance of health activities, practices, and data. S/he directly or indirectly leads/supervises program teams including providing guidance and support to Partners` program staff.

The Medical Coordinator is responsible for providing technical guidance for the design and implementation of the mission’s medical and health activities.

As a coordinator, to participate in the definition of the country strategy led by the general coordinator.

WORKING RELATIONSHIPS:

Hierarchical link: General Coordonator

Functional link (if any): Medical Referent in the HQ

Other: S/he works in close collaboration with the coordination team involved in Syria program management

ROLES:

Program management

• Participate in the development and realization of the country strategy.
• Drive the medical and technical aspects in the development of MdM's strategy and budget.
• Design new health interventions in compliance with MDM, donor`s project design guidelines and according to the population needs.
• Make sure the different components of the program are consistent and in link with population needs.
• Lead the implementation of medical activities in link with the needs of the focused areas of intervention.
• Lead rapid health assessments as per need.
• Lead the monitoring of the different components of the program
• Provide technical lead on data collection tools, collecting, analyzing and monitoring the collection of medical data: verification, correction and analysis, in link with the program team and ensure the existence and functionality of project`s monitool.
• Management of pharmaceutical products: establish and/or supervise and validate, alongside the Health Advisor, the list of essential medications and medical orders, establish and monitor the consumption of medicines, consumables and equipment, supervision of partners` pharmacy management (stock and data) and medical supplies, assessment/support assessment distributors
• Share a regular analysis on MDM medical data and enforce corrective measures on the medical activities’ qualities in support to the partners` medical teams.
• Lead, supervise and ensure the creation and implementation of medical activities daily, weekly, and monthly plans in all MDM locations in the country.
• Create/share technical guidelines, feedbacks and advisories to the partner`s program staff on ground.

Team management

• Recruit staff under her/his direct or technical management
• Ensure proper induction, development and implementation of an evidence-based quality improvement and capacity building plans for MDM and partners` medical team at different levels.
• Develop individual action plans and proceed to regular professional evaluations.
• Define, roll out and supervise the whistleblowing policy and tools especially in relation to respecting patients/beneficiaries’ rights and dignity in MDM interventions.

Stock and logistics chain for medical purchase

• Ensure that orders for medical equipment, drugs and consumables are appropriate to program requirements and local regulations
• Follow up on medical purchase process and ensure application of quality standards by partner organizations.
• Ensure the compliance of medical stock management to MDM SOPs and internal regulations.

Coordination and representation

• Participate in the different medical meetings, especially health nutrition and GBV clusters/sector meetings when possible and analyze received minutes from partners attending the meetings.
• Establish and maintain good relationship with relevant technical staff in partners` organizations contributing to MDM country program.
• Ensure coordination and work in close collaboration with other actors in the country to avoid duplication and to address uncovered population needs.
• Evaluate the needs and requests of MDM partners.
• Lead the technical part of due diligence of new implementing partners.
• Provide technical supervision and capacity building for partner organizations.

Reporting and communication

• Share quality Monthly medical reports and sitreps
• Participate in the writing of donor's activity reports and proposals
• Provide the needed information and available materials for advocacy and visibility on MdM action, humanitarian situation in Syria.

The list of missions is not exhaustive and may be changed to reflect developments and specific needs.

CONTEXT:

MdM-France is operating in Syria as the leading Chapter of a consortium which includes MdM-Turkey (Dünya Doktorları Derneği) and MdM-Spain. While the three Chapters have been so far operating in Syria independently, since 2023 the recently formed consortium has embraced a Whole of Syria apporach.

The intervention focuses on supporting (throuhg local partners and health authorities) or directly running Primary healthcare centers. It includes a transversal approach on GBV and MHPSS.

More recently, the Consortium has been responding to the Emergency needs following the Feb 06th earthquake in Syria and Turkiye.

SKILLS REQUIRED:

Training & Experience

Qualification Medical doctor, pharmacist, nurse or midwife with Master’s in Public Health.

Entry Level with at least three years’ experience in project management of complex humanitarian medical interventions in more than one location.

Soft skills

• Cultural Awareness and Apprehension: Ability to develop and practice an integrating attitude and behavior towards the cultural context in which he/her is working
• Flexibility and Adaptability: Anticipate environmental changes, and plan for control, containment and communication of these changes.
• Complexity and Stress Management: Ability to deploy tools to manage/deal with the identified stress level, factors and causes. In addition to Ability to deploy mechanisms to reduce the and contain the complexity of a situation.

Hard skills

• IT

Use of excel

• Strategic planning and Vision: Ability to set objectives, conduct resource provision planning, and draw a risk assessment
• In depth Analysis and Problem Solving: Ability to undertake a corrective action regarding a non-conformity, an incident or a problem.

• Languages

Fluent Written and oral English essential

Arabic knowledge is an asset

CONDITIONS OF EMPLOYMENT:

• Type of contract: Fixed Term
• Reason
• Duration: 12 months (renewable)
• Rhythm full-time
• Location: Amman, with travel time to MDM project locations in Syria

For the application process, candidates should apply through the link provided in the announcement posted in MDM website https://www.medecinsdumonde.org/job/medical-coordinator-syria-f-m/

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