Logistics and Procurement Officer FSR # 384

Logistics and Procurement Officer FSR # 384

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Job Title: Logistics and Procurement Officer FSR # 384

Location: Zaatari and Azraq Camp

BACKGROUND

International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.

JOB SUMMARY

The Logistics Officer is the overall responsible to ensure all logistics and procurement functions are properly set and reported in the area of operation. He/she reports directly to the senior logistic officer and is responsible for the following key points in close coordination with the logistics coordinator and support to the Zaatari & Azraq Program Staff.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide Logistical support to all Programs in compliance with IMC’s standard logistics procedures.
• Oversee the hand over, receiving and renovation of new sites in Azraq and Zaatari camps and assume the lead role in the transaction.
• The logistics officer shall handle all operations related communications with the doner and the SRAD.
• Effective coordination of the supply and receiving of goods and services (support the programs and procurement teams)
• Prepare Entry/Exit permissions and coordinate with the SRAD for approvals, in addition to any official letters related to the activities.
• Follow up and manage infrastructure and core operations contracts.
• Maintain and follow up on the periodic WOs and insure a timely delivery of services and goods.
• Follow up on all camps utilities and generate a monthly report (national power grid and diesel power generators).
• Conduct the Market survey and Logistics assessment when its required.
• Assist the program / project manager in planning and facilitate procurement and following up on work orders, tenders, and purchase orders in compliance with the procurement manual.
• Ensure all received PR for local procurement are approved and contain appropriate specifications.
• Ensure ethical and responsible sourcing in pre-procurement and supplier relationship.
• Oversee and perform field related procurements as per IMC manual, including direct and micro purchases, negotiated procedure and sole source.
• Ensure all POs issued are incompliance with IMC manual, any related regulations and with the correct terms and conditions.
• Ensure all procurement documentations along with its audit trail is submitted correctly to the finance department.
• Supporting the assets controller officer in managing the assets and inventory records by verifying the assets regularly and insert the new items.
• Supporting the assets controller officer in Assets annual verification process and mapping.
• Supporting the WH team in the regular spot check, annual stock count and WH inspection
• Coordinate with the WH to insure all the required documents (GIO, Waybill and releases…) are available upon delivery and for permissions purposes.
• Support WH manager in maintaining the WH facilities and utilities.
• Following up with the Amman Security Manager regarding all the security matters in the camp and area and manage the daily liaison with the SRAD in Zaatari & Azraq Camp to issue security permissions for IMC vehicles and visitors.
• Perform other duties as assigned by the Senior logistic officer and/ or Logistics Manager

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive

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