Office Manager

Office Manager

Main Job Tasks and Responsibilities

1. prepare and manage correspondence, reports, and documents

2. organize and coordinate meetings, conferences, travel arrangements

3. take, type and distribute minutes of meetings

4. implement and maintain office systems

5. maintain schedules and calendars

6. arrange and confirm appointments

7. organize internal and external events

8. handle incoming mail and other material

9. set up and maintain filing systems

10. set up work procedures

11. collate information

12. maintain databases

13. communicate verbally and in writing to answer inquiries and provide information

14. liaison with internal and external contacts

15. coordinate the flow of information both internally and externally

16. operate office equipment

17. manage office space

Education and Experience

1. excellent command of English language read, written and spoken

2. relevant training or qualification

3. knowledge and experience of relevant software applications – spreadsheets, word processing, and database management

4. knowledge of administrative and clerical procedures

5. knowledge of business principles

6. proficient in spelling, punctuation, grammar and other English language skills

7. proven experience of producing correspondence and documents

8. proven experience in information and communication management

9. required typing speed

Key Competencies

1. verbal and written communication skills

2. attention to detail

3. confidentiality

4. planning and organizing

5. time management

6. interpersonal skills

7. customer-service orientation

8. initiative

9. reliability

10. stress tolerance
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