Logistics and Facility Assistant -G4

Vacancy Notice

Open to Internal and External Candidates

Position Title	Logistics and Facility Assistant
Grade	G4
Duty Station	Amman, Jordan
Type of Appointment	Special short term, 6 months, with possibility of extension
Date of Issue	09 April 2023
Closure Date	23 April 2023
Vacancy No.	VN/JOR/36/2023
Organizational Unit	Resources Management Unit

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

Organizational Context and Scope

Under the general supervision of Procurement & Logistics and Senior Resource Management, and the direct supervision of the Sr. Facility Assistant, the incumbent will be responsible for handling logistics and facility maintenance related activities in the Mission. Particularly, the incumbent will be responsible for the following:

Core Functions / Responsibilities:

1. Assist in monitoring the day-to-day activities in both (Main and MHD) building, ranging from cleaning, functionality of the building’s facilities and fixtures:
2. Building maintenance – heating, ventilation, air-conditioning systems; electrical and lighting; fire response and link to fire services; plumbing, drainage and water supply
3. Building cleaning services and links with the janitorial services on contract
4. Building security linked with Security team.
5. Building grounds and work related to parking, access, cleaning, security, generators, back-up fuel and its storage, space management.
6. Respond to messages, requests and complaints related to building maintenance and repair, in a hospitable manner. Assist in coordination of repairs, maintenance, and installation of infrastructure both conventional and temporary installations.
7. Raise Purchase Request Form (PRF) upon approval to maintain and improve office facilities.
8. Maintain up-to-date records of all the utilities costs for both buildings and process timely settlement of the Invoices.
9. Assist in planning and coordination of all repair and installation activities, track expenses. Maintain logbook with progress report.
10. Maintain proper record and inventory of the office stationery by checking stock regularly to determine inventory levels for in-time notification procurement team for the replenishment needed
11. Conduct regular inspections of the facilities to detect and resolve problems, including assessment of the cleaning quality.
12. Assist with the hotels booking for the various operations activities.
13. Perform any other duties as assigned.

Education & Experience:

1. University degree in Civil Engineering, Supply Management, or a combination of relevant training and practical experience with minimum two years of working experience in managing procurement/logistics activities or High school degree with minimum Four years of progressively responsible professional work experience in managing procurement/logistics activities.
2. Demonstrated ability of working effectively and harmoniously with colleagues from varied culture and professional backgrounds in order to achieve desired goals.
3. Analytical, communication, interpersonal and advocacy skills, Sensitive to and awareness of the local development,
4. Good knowledge of computer management and applications
5. experience with international organizations & NGOs in procurement and Logistics field is an advantage.​

Languages:

Thorough knowledge of English and Arabic (oral and written)

Required Competencies:

​ The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.​
• Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.​
• Courage: Demonstrates willingness to take a stand on issues of importance.

• ​Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioural indicators

• ​​Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• ​Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.​Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.​

Other: Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.

How to apply:

Interested Internal Candidates need to submit their application plus a motivation letter, updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal through this form: Application Form

Interested External Candidates are invited to submit their applications plus a cover letter via Akhtaboot website, as per above mentioned date at the latest, referring to this advertisement and VN/Akhtaboot numbers

Only Shortlisted Candidates will be contacted.

Posting period:

From 09 April 2023 – 23 April 2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fees). IOM does not request any information related to bank.

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