Finance Assistant, Accounting​

Finance Assistant, Accounting​

Vacancy Notice

Open to Internal and External Candidates

Position Title	​​Finance Assistant, Accounting​
Position Grade	G5
Duty Station	Amman, Jordan
Type of Appointment	One Year Fixed Term (OYFT), with possibility of extension
Date of Issue	06 April 2023
Closure Date	20 April 2023
Vacancy No.	VN/JOR/035/2023
Organizational Unit	Resource Managemnet Unit – Finance

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

Organizational Context and Scope

Under the direct supervision of the Senior Finance Associate and National Resource Management Officer (NRMO) and the overall supervision of the Resource Management Officer (RMO), the incumbent will be responsible for providing finance and administration support and services to the mission’s activities.

Core Functions / Responsibilities:

1. Enter the mission’s financial transactions into the IOM accounting system PRISM in an accurate and timely manner and in line with financial regulations. 

2. Responsible to post the payments, receipts, HR, and non-cash vouchers in the IOM accounting system (SAP) in line with assigned PRISM FI accounting role. 

3. Maintain the online payment system (OIPA) and perform AP Accounting role and follow up with others for any pending requests. 

4. Ensure that all accounting postings are applied in line within IOM financial rules and regulation and ensure to use correct WBS and accounting GL. 

5. Provide financial and administrative support to IOM Jordan and performs the procedures of monthly closures, vendors maintenance and GL clearing. 

6. In coordination with Sr. Finance assistant, assist in preparing the monthly bank reconciliations. 

7. Assist Sr. Finance to perform and monitor monthly amortization tool and clearing mission’s cost center. 

8. Assisting Sr. Finance to Review, Validate and confirm financial documents to be correctly submitted and comply within IOM (FMRP) policies and procedures. 

9. Responsible to Perform the E-Filing for all posted vouchers with supporting documents or any document(s) and in line with department filing system regularly. 

10. In Coordination with Sr. Finance, review received TRs and TEC and perform accounting role. 

11. Provide proper training and guidance to new/junior finance assistants in the unit. 

12. Perform such other duties as may be assigned. 

Education & Experience:

• University degree in in Accounting or Business Administration, Education or a related field from an accredited academic institution with minimum (3) three years of relevant professional experience in Finance, Accounting; OR
• Completed High school/diploma in Accounting or Business Administration from an accredited academic institution with minimum (5) five years of relevant professional experience in Finance Accounting.

• Good knowledge of, and experience in Finance, Accounting posting, and administration, preferable in Travel process.
• Knowledge of ERP system and accounting systems preferable (SAP enterprise).
• Ability to prepare clear and concise reports and to analyses and interpret source information and data.

Skills:  

• Good knowledge of MS office, specifically in EXCEL
• Good communication skills, personal commitment, efficiency, flexibility, drive for results, respect for diversity and creative thinking.
• Ability to lead, coach and work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

Languages: 

Thorough knowledge of English and Arabic (oral and written) 

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES – All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES – Behavioral indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Other:

Any offer made to the candidate in relation to this vacancy notice is subject to funding. confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.

How to apply:

Interested Internal Candidates need to submit their application plus a motivation letter, updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal through this form: Application Form

Interested External Candidates are invited to submit their applications plus a cover letter via Akhtaboot website, as per above mentioned date at the latest, referring to this advertisement and VN/Akhtaboot numbers # 156305.

Only Shortlisted Candidates will be contacted.

Posting period:

From 06 April 2023 – 20 April 2023

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,

processing, training or other fee). IOM does not request any information related to bank.

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