Administration Officer (Roving) Limited Fixed Term (LFT) – P3

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Are you ready to change lives and save the lives of the world's most vulnerable people?

If yes, this opportunity is for you!

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles.

Selection of staff is made on a competitive basis, and WFP is committed to the principle of equal employment opportunity and promotes gender parity as well as encourages qualified candidates with disabilities to apply.

WHO WE ARE

The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

WFP’s emergency response in Yemen is one of the agency’s largest anywhere in the world, providing lifesaving food assistance to more than 13 million people in need. WFP also provides nutrition support to more than 3 million children and women, and delivers school meals to 2 million schoolchildren.

WHY JOIN US

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.

ORGANIZATIONAL CONTEXT

This job is found under WFP Yemen Country Offices based in Aden, Yemen, and generally reports to the Head of the Admin, Aden or designate.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

Job holder operates with a high degree of independence, manages more junior staff to ensure that administrative objectives are achieved in full. The incumbent will be heavily involved in day–to-day activities and analytical work. Position will be based in Aden with frequent and scheduled travels to the field locations (WFP managed hubs and other locations with WFP presence in the south) for oversight, support, and on-job training on Administration processes. The incumbent will also contribute to daily planning and delivery of quality, customer-focused, value for money administrative services that will enable staff in field offices and Aden operations to deliver food assistance to the beneficiaries, in line with WFP’s strategy. The job holder will be reporting directly to the Head of Administration Team in Aden.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Frequent travel to the field offices for overseeing the implementation of administrative processes, aligned with Country Office strategies and policies and facilitate efficient and effective administration service delivery.
2. Carry out complex data analysis for assets, accommodation and office facilities to provide accurate information and reports for efficient planning and decision-making.
3. Manage the existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and estimate new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.
4. Facilitate compliance of the services provided in the WFP managed facilities with the corporate Occupational Safety and Health Policy and contribute to the provision of recommendations to the management on improvements/changes.
5. Provide guidance and act as point of referral for junior staff in the team(s) and support them with complex analysis and queries.
6. Facilitate capacity building of junior team members through on-job trainings, workshops, daily interaction, etc., for efficient and effective delivery of administrative services.
7. Perform any other task, as/when required.

STANDARD MINIMUM QUALIFICATIONS

Education:

University degree in Business/Public Administration, Engineering, or other relevant fields relating to office management and administration.

Experience:

At least five years of working experience in the field of administration in similar roles.

Language:

International Professional: Fluency (level C) in English language. Intermediate knowledge (level B) of a second official UN language: Arabic, Chinese, French, Russian, Spanish, and/or WFP’s working language, Portuguese.
National Professional: Fluency (level C) in English language and the duty station’s language, if different.

MORE ABOUT YOU

Knowledge of field emergencies, particularly, in the area of administration. Ability to work and collaborate in big teams. Command of WFP administrative rules/regulations and corporate systems. Ability to understand WFP business and field operational objectives. Service-oriented attitude and strong interpersonal skills. Teamwork capacity and organizational skills. Business Support Services and reporting.This section is optional to describe additional responsibilities & knowledge required for the specific job.

WFP LEADERSHIP FRAMEWORK

These are the common standards of behaviour that guide HOW we work together to accomplish our mission.

Different expectations of behaviour are defined depending on your grade and role/responsibilities within WFP.

TERMS AND CONDITIONS

• This position is required for 1 year with a possibility of extension up to 4 years subject to the operational needs and availability of funding in Yemen Country Office.
• A limited Fixed-Term Appointment (LFT) position is a non-mobile staff appointment in the international professional category for a limited period, to a max of 4 years.
• WFP offers an attractive compensation and benefits package in line with ICSC standards (https://icsc.un.org) including basic salary, post adjustment, relocation entitlement, visa, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, a pension plan, and medical insurance.
• The position is based in Sana'a, Yemen and the selected candidate will be expected to relocate

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION:

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language.
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter.
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time.
• Please contact us at yemen.recruitment@wfp.org in case you face any challenges with submitting your application.

DEADLINE FOR APPLICATIONS

12 April 2023

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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