Business Support Assistant, SC-4 Kebridehar
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
CONTRACTUAL INFORMATION
Job Title: Business Support Assistant
Contract Type: Service Contract, SC-4
Unit/Division: Administration
Duty Station: Kebridehar, Ethiopia
Duration: 1 year (initial)
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
BACKGROUND & PURPOSE OF ASSIGNMENT
The position will be based in Kebridehar, Ethiopia . The role of the position will be to facilitate effective service delivery of standard administrative business support processes for the Sub-Office in accordance to WFP Corporate rules. The successful candidate will report directly to the Head of Sub-Office.
KEY ACCOUNTABILITIES (not all-inclusive)
- Gather information with clear direction to support the drafting of documents and preparing reports.
- Respond to queries and escalate where appropriate, to provide a timely and accurate service to clients.
- Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
- Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation.
- Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
- Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff to support clients to deliver their work.
- Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
- Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.
- Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
- Perform other duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education.
Experience: Four years of progressively responsible work experience, including at least three years in general administrative work.
Knowledge & Skills:
- Knowledge of specialised administrative work practices and methods, gained through relevant technical training and experience.
- Good communication skills and good understanding of Administration principles and their application.
- Ability to build relationships with a variety of individuals across functions and outside WFP to effectively contribute to the functioning of the unit.
- Ability to plan, coordinate and prioritize multiple tasks; work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.
- Ability to write and present reports.
- Ability to offer guidance or basic on-the-job training to more junior staff.
- Proficient in the use of office equipment and computer software packages, such as Microsoft Word, Excel, Powerpoint, Outlook is a must.
- Understanding of WFP administrative operating standards related to the travel/asset management is a plus.
Language: Fluency in both oral and written English and other Ethiopian regional languages is a must.
DEADLINE FOR APPLICATIONS
19 APRIL 2023
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For this vacancy, priority consideration will be given to qualified internal candidates.
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
