Procurement Officer P3 – FIT Pool – All Locations
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status, physical or mental disability.
Are you mobile and ready to take your career to the international level?
If yes, this is your opportunity to join the Future International Talent Pool (FIT Pool)!
We are looking for candidates of the highest integrity and professionalism who share our humanitarian principles. We select our FIT Pool members on a competitive basis, and we are committed to promoting diversity and gender balance.
ABOUT WFP
The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.
To learn more about WFP, visit our website: https://www.wfp.org/ and follow us on social media to keep up with our latest news: LinkedIn, Instagram, Facebook, Twitter.
ABOUT THE FIT POOL
The Future International Talent Pool (FIT Pool) is an excellent opportunity for a professional international career within WFP. WFP is building a pool of highly qualified and dynamic talents interested in serving in any of the 80 countries where WFP operates. Qualifying for the FIT Pool gives you priority to be considered for vacant Fixed Term positions anywhere in the world and consequently to commence your global journey in the humanitarian world. (https://www.wfp.org/countries).
For more information: https://www.wfp.org/fit-pool
ORGANIZATIONAL CONTEXT
These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) or Country Officers (COs). Job holders may report to a more senior Procurement Officer, or the Country/Deputy Country Director, Deputy Regional/Division Director or the designate. Job holders typically support diverse initiatives or multi-country operations or lead operations within a CO.
Job holders are likely to be operating in an environment where the complexity of managing procurement operations is moderate e.g. may include a varied range of goods and services, food procurement and cash and vouchers.
JOB PURPOSE
Lead on or provide technical advice and oversight to procurement field operations of moderate complexity, partnering with the key supply chain functions to ensure an integrated supply chain approach to meeting the food assistance needs of beneficiaries.
KEY ACCOUNTABILITIES (not all-inclusive)
As a Procurement Officer P3, you will be responsible for the following key duties:
- Consolidate and analyze data from which to inform Country sourcing strategies or plan specialist procurement initiatives that support effective and cost optimising purchase decisions.
- Provide oversight, guidance and support with/to Country Offices with relatively straight forward procurement needs (moderate value commodities, delivering programmes of a similar nature) on implementing best practice procurement policies and procedures, ensuring a strategic, forward purchasing approach to procurement in compliance with wider WFP policies, standards and regulations.
- Lead the implementation of procurement projects of moderate complexity or manage operational activities for a Country Office (e.g. issue tenders, evaluate offers and negotiate/award contracts), to ensure successful procurement of food and non-food commodities or services.
- Collate information and draft appropriate responses to recommendations to support auditing of procurement activities and ensure conformity with compliance rules.
- Identify, develop and maintain strong relationships with all relevant suppliers and vendors to enable WFP to maximize the value of the service delivered.
- Manage and coordinate effective relationships with inspection and superintendent firms to ensure quality control, specification conformity, volume assessment, monitoring and verification of deliveries.
- Work in close collaboration with cross functional counterparts to align procurement activities and promote an integrated supply-chain approach to food assistance.
- Coordinate and prepare accurate and timely reports of procurement activities to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
- Manage individual procurement officers or small procurement teams ensuring appropriate development and enable high performance.
- Build capacity of WFP staff and external partners to take a strategic and proactive approach to the procurement of food and non-food commodities and services e.g., through provision of training sessions.
- Contribute to preparedness actions, providing technical recommendations and guidance and monitor the management of procurement specific risks.
- Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
- Take responsibility for incorporating gender perspectives in areas of work, to ensure equal participation of women and men.
- Other as required.
STANDARD MINIMUM REQUIREMENTS
Education
You have:
Advanced University degree (recognized by https://www.whed.net/home.php) in Economics, Commerce, Business Administration, Engineering, Legal or Accounting and/or other relevant field, or First University degree (recognised by https://www.whed.net/home.php) with additional years of relevant professional level work experience.
Should you not find your university degree in this link kindly note that it will be your responsibility to obtain a formal letter from your Ministry of Education stating their recognition of the university and degree.
Experience
You have:
A minimum of five years of relevant postgraduate professional level experience with a proven track record in procurement of goods and services and/or food commodities.
Language
You have:
- Fluency (level C) in English language.
- Intermediate knowledge of another official UN language (Arabic, Chinese, French, Russian and Spanish) and/or Portuguese (one of WFP’s working languages).
Mobility
You are able and motivated to work in any of WFP’s Offices throughout the world, including hardship locations. FIT Pool members are expected to agree on the first proposition of deployment that is offered to them.
DESIRED TECHNICAL SKILLS AND KNOWLEDGE
You have some of the following desirable skills:
- Experience working with food commodity markets (incl. experience with freight markets) as well as goods and services.
- Experience in servicing client units or client offices.
- Experience of goods and services market intelligence.
- Experience in P4P-like activities, including dealing with smallholder farmer organizations.
- Experience working with vendors.
- Has experience with budgeting, pipelines and related issues in the organization corporate systems.
TERMS AND CONDITIONS
Building the pool is a comprehensive process and it will take approximately 8 months. The recruitment steps are Online Application + Automatic Screening> Technical Assessment> Profile Screening > Language Test > Panel Interview > Background Verification. (The process is subject to change).
If you are selected, you will be placed in the FIT Pool for a period of up to 2 years. You may be contacted as the needs arise for fixed-term international positions with a probationary period of one year in any of the countries in which WFP operates, including hardship duty stations.
Mobility is the essence of WFP and continues to be a core contractual requirement. These positions are rotational which means that you shall be subject to the regular reassignment process to any other location on a period of 2 to 4 years unless the position is reclassified as non-rotational.
WFP offers an attractive compensation and benefits package, including basic salary, post adjustment, relocation entitlement, travel and shipment allowances, 30 days’ annual leave, home leave, an education grant for dependent children, pension plan and medical insurance. For more information, visit https://icsc.un.org/ .
DEADLINE FOR APPLICATIONS
Application deadline: 1 May 2023 (midnight Rome time)
Your CV must be submitted in English to be considered. For UN workers please include your current contract type and level.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
