Project Development Officer (Grant Writing & Reporting Officer)

2 أبريل، 2023

0 3 3 دقائق

JOB PURPOSE

The Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PDO also facilitates internal communication and coordination with relevant departments and field teams.

OBJECTIVES

1. Ensure good donor relations through proper, qualitative and timely grant management;

2. Contribute to the funding of ACTED’s programming strategy;

3. Facilitate internal coordination and communication and potentially mentor a Project Development Volunteer (if any)

DUTIES AND RESPONSIBILITIES

1. Fundraising

1.1 Context Analysis

a) Analyse the country’s socio-economic situation, (donor) trends, needs and gaps;

Regularly conduct stakeholder analysis, in particular who does what and where (4W)

1.2 Fundraising and proposal development

a) Identify funding opportunities;

b) Liaise with AMEU to request their input in the logframe development (esp. formulation of SMART indicators);

c) Contribute to the development of fundraising documents (be it expression of Interests/ Concept Notes/ Proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;

d) Liaise with Area Coordinators, Project Managers. Deputy Country Directors for Operations and Programme and Technical Coordinators to ensure that proposals are relevant and technically sound;

e) Integrate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals

f) Involve FLATS teams in the development of fundraising documents, particularly finance for the budget and logistics in case of specific donor procurement rules.

1.3. Contracting

a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

b) Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.

2. Grant Management

2.1. Contract follow-up

a) Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;

b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek advice at mission and as relevant with ACTED HQ Program Department on potential solutions that would meet donor rules.

2.2. Reporting

c) Participate in and take minutes of kick-off, project review and close out meetings for relevant project(s);

d) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;

e) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;

f) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;

g) Contribute to ensure smooth and regular communication with ACTED HQ GMU;

h) Ensure ad hoc requests from donors are addressed in liaison with the DCD Program, and programme and support teams.

3. Management and Internal Coordination

3.1. Internal Coordination and Communication

a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the relevant ACTED coordination meetings;

b) Ensure the relevant meeting minutes are sent monthly to HQ;

c) Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.

3.2. Filing

a) File properly contractual project documents both in hard and soft copies;

Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

KEY PERFORMANCE INDICATORS

· % of reports submitted in a timely manner [for final reports by ACTED internal reporting deadline];

· Regular and timely holding of internal coordination meetings and submission of minutes/reports to HQ (Kick Off Meeting, Project Review Meeting, Close Out Meeting);

· % success rate of proposals;

· % of proposals submitted in a timely manner.

*ACTED's proposed monthly salary: 1059 JOD's

Skills

QUALIFICATIONS:

· Bachelor’s or Master’s degree in international relations/development/humanitarian studies or a related field in social sciences;

· Fluent in English (written and spoken);

· Excellent writing and communication skills;

· At least 2-3 years’ work experience with an INGO in an emergency and/or development setting.

· Ability to work under pressure in a high-pace environment;

· Good organisational and prioritisation skills;

· Proficiency in Microsoft Office and Microsoft Excel