Senior Logistics Associate (Hub Manager) SC7 Reyhanli, Turkiye
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The United Nations World Food Programme is the 2020 Nobel Peace Prize Laureate. We are the world’s largest humanitarian organization, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. The mission of WFP is to help the world achieve Zero Hunger in our lifetime. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
Although based in Turkiye, the Senior Logistics Associate will work under WFP Syria, an operation providing food assistance to more than 4.6 million people each month. This includes families who require emergency assistance when affected by conflict and displacement and also those who need help to improve their nutrition and food security. WFP supports children across Syria with healthy meals and snacks at school, mothers with nutritious diets, and families and communities with sustainable livelihood projects.
ORGANIZATIONAL CONTEXT
The Senior Logistics Associate reports to the Logistics Cluster Officer based in Gaziantep, Turkiye. The selected candidate will demonstrate responsibility and initiative to respond independently to queries with only general guidance for all assistance modalities for both WFP and logistics common services. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.
JOB PURPOSE
To provide specialized support and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. The position is based in Reyhanli.
KEY ACCOUNTABILITIES (not all-inclusive)
Within the delegated authority, the Senior Logistics Associate will be responsible for the following duties:
1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of relief commodities to beneficiaries.
3. Collect and analyse data through research and networking with colleagues to recommend actions to the supervisor to improve the performance of local logistics operations.
4. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimise use of available funds allocated specifically to her/his project.
5. Guide and supervise support staff, acting as a point of referral and supporting them with analysis and queries.
6. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities
7. Collate data and contribute to preparation of accurate and timely reporting, supporting a LC/WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
8. Support the capacity building of LC/WFP staff and implementing partners for efficient and effective cross border operation.
KEY ACCOUNTABILITES (Cont)
9. Identify and build productive relationships with logistics colleagues, local authorities and staff within the area of assignment to support an integrated approach to the cross-border operation.
10. Analyze operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that Supply Chain requirements are taken into consideration.
11. Identify, respond, resolve and/or provide recommendations to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all inquiries with a high standard of client service mindset.
12. Liaise with internal and external stakeholders to support efficient logistics operations management.
13. Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
14. Provide daily/Weekly and monthly reports to supervisor on the progress and movement of shipments
15. Coordinate and resolve any customs-related issues between UN agencies and custom related bodies.
16. Recognise and assess the sensitivity of information obtained: respect the confidential nature of sources and information where relevant
17. Manage documentation for the execution of logistics operations (e.g. customs clearance, invoice verification), and take appropriate actions to resolve operational issues escalating various issues to the supervisor.
KEY ACCOUNTABILITIES (cont)
18. Ensure all procedures and guidelines are implemented and followed (e.g Covid-19 measures, security and safety measures, access, etc.)
19. Review, assess and update the status of access corridors, route maps, and checkpoints/delivery points within Turkey with key stakeholders such as services users, transporters
20. Consolidate and gather relevant information to feed in the IM officer base in Syria
21. Liaise and coordinate with the UN Monitoring Mechanism (UNMM) on all matters relating to the transshipment operation.
22. Support oversight for monitoring and recording of all transshipment movements of the UN Agencies' humanitarian cargo in the system.
23. Other as required.
SKILLS AND COMPETENCIES
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Knowledge of Cross-Border Operations
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Knowledge of the Logistics Cluster Mandate
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Knowledge of Turkish Customs Procedures
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General knowledge of information management best practices, techniques and processes
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of Secondary School, plus a post-Secondary School certificate/diploma related to the functional area. University degree is an asset.
Language: Fluency in English and Turkish (Level C). Proficiency in Arabic is an advantage.
Experience: Seven or more years of experience in a relevant field of work, such as Logistics or Supply Chain Management. UN experience, and specifically UN Logistics Cluster experience is an advantage.
CONTRACT TYPE AND DURATION
Eligibility: Turkish nationals or those holding a valid Turkish residency permit
Type of Contract: Service Contract (SC7)
Contract Duration: 12 months
Duty Station: Reyhanli, Turkiye
TERMS AND CONDITIONS
1. Only candidates who are short-listed will be contacted and will be invited to the next stage of the selection process.
2. Applications and CV in PDF format must be submitted online with:
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English language only
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Indicate exact Positions Title
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All your job responsibilities, experience (start and end date of employment for each position: From (dd/mm/yyyy) to (dd/mm/yyyy)
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Company/Organization name and scope of work of the organization
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Contract type: part-time, full-time, volunteer, or freelancer
3. Proof of your experience will be required in the final stage of recruitment.
4. Candidates must get an auto confirmation email once application is submitted.
5. By submitting your application, you have read the Terms of Reference for this position and agree that any false, wrong, or incomplete information might lead to your disqualification in this recruitment process.
DEADLINE FOR APPLICATIONS
All applications should be received no later than Friday, 14 April 2023.
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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
