Business Support Associate (Executive) SC6 | Kyiv, Ukraine
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
🚩 Vacancy Announcement n°: 702192
📢 Job Title: Business Support Associate (Executive)
📌Type of Contract: Service Contract
➡️ Unit / Division: Country Office / WFP Ukraine
📍 Duty Station: Kyiv, Ukraine
➡️ Duration: 12 months (renewable)
⏰ Closing date: 13 April, midnight (Central European Time)
ABOUT WFP
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.
At WFP, people are at the heart of everything we do, and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
What will you do in this position?
Under the supervision of the Executive Manager (Management Office), you will provide dedicated executive assistant support to WFP Ukraine senior management, including undertaking travel arrangements and liaising with other teams on matters related to itinerary, visas, and hotel reservations.
Why work with us?
The war in Ukraine continues to displace people, damage infrastructure, disrupt supply chains and hold back the country’s economy. One in three households is estimated to be food-insecure, rising to one in two in some areas of the east and south. More than 6 million Ukrainians have been internally displaced and more than 6 million have left the country. Almost 6 million Ukrainians are internally displaced and nearly 8 million are living as refugees in Europe. Many of those who remain have lost their livelihoods, especially in areas close to the front lines. Those who returned are struggling to rebuild their lives, having run out of money or found their homes reduced to rubble.
WFP supports 3 million people every month in Ukraine, using a flexible mix of food and cash assistance. We support people wherever they are, including in areas close to the front line.
What is in for you?
WFP is a 2020 Nobel Peace Prize Laureate.
➡️ WFP offers a highly inclusive, diverse and multicultural working environment.
➡️ WFP invests in the personal & professional development of its employees through a range of trainings, accreditation, coaching, mentorship and other programs as well as through internal mobility opportunities.
➡️ A career path in WFP provides an exciting opportunity to work across various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
➡️ WFP offers a competitive benefits package including salary, leave plus a medical insurance.
Join us to make a difference in 🇺🇦 Ukraine, watch this video to know more about us!!
How can you make a difference?
⦁ Under the supervision of the Executive Manager (Management Office), provide dedicated executive assistant support to WFP Ukraine senior management, including undertaking travel arrangements and liaising with other teams on matters related to itinerary, visas, and hotel reservations.
⦁ In coordination with the supervisor, maintain the Country Director (CD) and Deputy Country Directors' (DCDs) calendars up to date, including establishing contacts with offices of high-ranking visitors, arrangement of appointments and meetings for the CD and DCDs, acting as an interpreter when required.
⦁ Organize internal, external, and high-level meetings with representatives/officials, including taking responsibility for the finalization of meeting agendas, invitations, production and distribution of documentation, and preparation of minutes of meetings, as well as logistics needs for meetings (conference room, IT, etc.).
⦁ Revise and review correspondence and documentation, providing feedback and making amendments where appropriate, to contribute to production of these materials to time and quality standards.
⦁ Ensure effective and efficient functioning of the WFP Ukraine Management front office, full confidentiality in all aspects of assignment, maintenance of protocol procedures, management of information flow and follow-up on deadlines and commitments made.
⦁ Maintain the filing system ensuring safekeeping of confidential materials. Use of automated filing system in soft and hard copies.
⦁ Respond to complex business support queries in order to provide a timely and accurate resolution of enquiries for clients.
⦁ Present proposals to eliminate communication bottlenecks in the office and streamline procedures between the front office and that of other units/teams.
⦁ Perform other duties as assigned.
To join us in saving lives, changing lives, you will need to have…
Education: Completion of secondary school education.
Experience: Six years of experience in administrative services, finance, accounting, audit, human resources or related area is required. Prior experience with UN or other international organization, including development and/or humanitarian projects is desirable.
Knowledge & Skills: Advanced level experience in office software (MS Word, Excel, SharePoint, etc.) is desirable.
Language: Fluency (level C) in both in English and Ukrainian languages.
Before you apply…
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
We aim to achieve parity in our teams in Ukraine. Qualified female applicants are especially encouraged to apply.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
How do you apply…
To be considered, you are invited to apply via (https://www.wfp.org/careers/job-openings). CV and cover letter must be submitted in English language.
Only those who are short-listed candidates will be contacted for the next steps of our recruitment process.
We also encourage you to create your candidate profile and set up WFP job alerts to learn more about all the opportunities available to join us and make a difference in the lives of the people we serve.
