Budget & Programming Officer P1/NOA
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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
DEADLINE FOR APPLICATIONS
The deadline to apply for this position is April 18, 2023.
ABOUT WFP
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
WHO WE ARE
The United Nations World Food Programme (WFP), a highly prestigious, reputable & world’s largest humanitarian organization, operating in more than 120 countries and territories, bringing life-saving assistance in emergencies, building pathways to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change and supporting sustainable and resilient livelihoods for a world with zero hunger.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: UN World Food Programme (WFP) and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter.
WHY SHOULD YOU JOIN US?
- WFP is a 2020 Nobel Peace Prize Laureate
- WFP offers a highly inclusive, diverse, and multicultural working environment
- WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities
- A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
- We offer an attractive compensation package (please refer to the Terms and Conditions section)
JOB PURPOSE
To support the delivery of budget and resource analysis and programming activities and/or provide support in HQ/RBs, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds.
KEY ACCOUNTABILITIES
Budget Planning and Management
1. Contribute to the development and implementation of policies and procedures for budget and programming activities through close monitoring, with the aim of achieving compliance with WFP and functional strategies.
2. Contribute towards the compilation, preparation and revision of various budget plans in compliance with budget and programming procedures.
3. Monitor WFP’s corporate systems ensuring that all budget-supporting documents are accurate, well developed and in line with recommendations to enable accurate recording into internal systems and follow up on budget approval actions.
4. Participate in CSPs/RBPs closure activities and work with spending units to highlight and close open commitments in a timely manner whilst bringing any potential issues to the supervisor’s attention.
Pipeline Management
5. Collate commodity pipeline requirements including Advance Financing requests in collaboration with stakeholders at the operational level, to ensure timely shortfall coverage and efficient utilization of contributions.
6. Prepare monthly pipeline reports and support the CO/RB team in monitoring the resource pipeline across all transfer modalities (Food, Cash Based Transfers, Capacity Strengthening and Service Delivery) including corporate stock replenishments to maximize operational effectiveness.
7. Participate in and support preparations for the monthly, cross-functional, pipeline working group, (across Area Offices, Sub Offices and Field Offices as needed), that proactively discusses resource availability and upcoming shortfalls, recommending timely mitigation measures
Funds, Performance Management, and Reporting
8. Check accuracy and monitor timely programming and utilization of funds based on operational priorities, funding proposals and donor conditions, proposing timely recommendations and possible corrective actions that enable reporting in collaboration with spending units.
9. Perform and document fund sub allotments as per available procedures and guidelines, to avail funds to spending units for timely commitment.
10. Participate and support preparations for the CO/RB Resource Management Committee (RMC) as per agreed timelines. The RMC reviews and prioritizes resources against the Country Portfolio Budget (CPB).
Other
11. Where needed, support the activation/deactivation and management of Global Commodity Management Facility (GCMF) supply lines, participate in knowledge transfer activities in support of the facility and facilitate decision-making for the allocation of corporate stocks.
12. Support the capacity enhancement of junior staff in budgeting, funds management, operational planning and performance reporting, through the regular day-to-day interactions, delivering training using available materials, manuals and guidelines.
13. Take active participation in training and learning opportunities, interactions with and accepting guidance from peers and senior colleagues.
14. Collect inputs and draft accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
15. Contribute towards the development and improvement of systems, techniques, tools, processes and procedures to better monitor, manage and report on WFP budgets and resources.
16. Participate in internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
17. Follow standard emergency preparedness practices and contribute to monitoring the management of financial risks.
18. Perform other relevant duties as required.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree in Business Administration, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
Language: Fluency in English and Spanish is required, working knowledge of French is a plus.
Expirience: At least one year of experience in the field.
• Experience performing basic analytics and presenting the information to meet various audience needs.
• Some experience in preparing, managing and reporting on operational budgets and performance and willingness to strengthen skills.
• Experience working with large datasets, extracting information from them in an easy to interpret manner
KNOWLEDGE AND SKILLS REQURED
- Adequate analytical skills and resourcefulness, initiative and have learned tact in devising solutions to current and potential operational issues.
- Good understanding of information and financial systems and how those support the implementation of operations.
- Good understanding of operational planning and business processes, rules and procedures and apply them consistently in the implementation and support of programme interventions.
- Ability to meet tight deadlines.
- Ability to work patiently and tactfully in a team, with people of different backgrounds and expertise, to deliver as one toward common operational goals.
- Tableau skills are an asset.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leads by Example with Integrity: Demonstrates and encourages others to uphold the WFP values, principles and standards.
Drives Results and Delivers on Commitments: Delivers results against delegated tasks and seeks guidance and support where needed.
Fosters Inclusive and Collaborative: Supports development for others by giving timely and constructive feedback.
Applies Strategic Thinking: Demonstrates curiosity, and proposes new ways of doing things when relevant.
Builds and Maintains Sustainable Partnerships: Builds partnerships by seeking out opportunities to work with others
FUNCTIONAL CAPABILITIES
| Capability Name | Description of the behaviour expected for the proficiency level |
| Internal Controls & Risk Management | Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity. |
| Performance Budgeting, Analysis and Reporting | Analyzes budgets and forecasts to support the development of recommendations for senior leadership on financial and business planning matters in accordance with Value for Money principles. |
| Resource Management | Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders. |
| Performance Management | Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards. |
| Programme Knowledge | Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans. |
TERMS AND CONDITIONS
Number of openings: 1
Based in: Panama City, Panama
Type of Contract: Fixed Term
Level: National Officer A.
Duration: 12 months.
This position is open to Panamanian citizens.
You can consult the UN Salary Scale for Panama page for your reference.
Fixed-Term appointments are for a continuous period of one year or more and shall have a specified expiration date. The initial appointment is subject to a probationary period of one year.
Successful candidates will be placed in a roster for two (2) years.
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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
