Supply Chain Officer CST Bamako (Mali)
JOB TITLE: Logistics Officer CBT
KEY ACCOUNTABILITIES (not all-inclusive) continued
TYPE OF CONTRACT: International Consultancy
UNIT/DIVISION: RBD/Mali CO
DUTY STATION: Mopti, Mali
OPENNING DATE: 28.03.2023
ABOUT WFP IN MALI
The United Nations World Food Program (WFP) is the largest humanitarian agency fighting hunger in the world. WFP's mission is to help the world reach the zero hunger goal by 2030. WFP works every day to ensure that the most vulnerable, especially women and children, can access to the nutritious foods they need to lead productive and healthy lives.
WFP MANDATE AND INTERVENTIONS IN MALI
In Mali, WFP supports government efforts through an assistance strategy aimed at responding to the humanitarian emergency, strengthening the resilience of communities and supporting sustainable development efforts. In collaboration with state institutions, non-governmental organizations (NGOs) and partners of the United Nations system, WFP organizes cash or in-kind transfers to meet the food needs of families affected by conflicts or hazards , provides school meals that promote girls and boys' access to education, supports the prevention and treatment of malnutrition, provides technical and financial support to groups of small agricultural producers to improve their production and access at the market.
WFP also provides the air transport service, providing humanitarian and development actors with safe, reliable and economical transport to the regions of Mopti, Gao, Menaka, Timbuktu and Kayes, which provides access to the most vulnerable populations. vulnerable. The world's largest humanitarian agency also supports the government and its partners, through food and nutrition security analyzes, the provision of logistics services, and information and communication technologies.
STANDARD MINIMUM QUALIFICATIONS
Education: Advanced University degree or University degree with experience and training/courses in one or more of the following disciplines: economics, commerce, business administration, engineering, legal, accounting or related field
Experience: • 3-5 years of professional experience in supply chain
• Knowledge of complex logistics operation
• Experience in ROC management and process
• Experience working in CBT and retailer management
• Experience working in voucher and E-voucher reconciliation.
• Work experience in emergency duty station is an asset.
• Demonstrated ability to work in a multicultural environment and establish harmonious and effective working relationships, both within and outside the organization.
• Experience in supply chain or private sector engagement including evaluating and selecting retailers, (financial) service providers and/or suppliers.
• Experience in managing relationships and national capacity building initiatives with UN agencies, NGOs, private sector and/or government organizations.
• Experience in working in a related field in the private sector.
• Experience identifying inefficiencies, risks and opportunities for supply chain operations.
• Experience in developing operational supply chain (or related) strategies in a country.
• Experience in managing relationships and national capacity building initiatives with UN agencies, NGOs, private sector and/or government organizations.
• Experience in working in a related field in the private sector.
• Experience identifying inefficiencies, risks and opportunities for supply chain operations.
• Experience in implementing operational supply chain strategies, and performance evaluation and monitoring processes.
Knowledge & Skills: • Proficiency in Windows, MS Office (Word, Excel, PowerPoint, Outlook) – advanced excel (and/or SPSS type software) skills preferred
• Competencies: Cognitive Capacity, Teamwork, Action Management, Innovation, Partnering, Client Orientation. Strong communication skills, strong negotiation skills and problem-solving approach, high standards of ethics and values.
• Awareness of intergovernmental public service sector and how it operates, ability to deploy programme management tools and techniques.
• Awareness of intergovernmental public service sector
Languages:
Fluency (level C) in French. Intermediate knowledge (level B) in English
ORGANIZATIONAL CONTEXT
The World Food Programme (WFP) is the world’s largest humanitarian agency, fighting hunger worldwide.
WFP Mali is implementing a country strategic plan 2020-2024 aiming at providing lives savings interventions while supporting the resilience of vulnerable communities affected by conflict, climate changes, and the COVID-19. About 90 percent of the resource transfers are done through CBT.
WFP Mali is currently seeking a consultant to manage the logistics operations and CBT supply Chain in the sub-office.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the direct supervision of the Head of Supply Chain and general supervisor of Deputy Country Director, the consultant will perform the following responsibilities:
PRIMARY ACTIVITES (priorities Activities)
• The focal point for CBT supply chain in the country;
• Contribute to the development and implementation of supply chain plans and procedures, in line with the WFP supply chain strategy and regional/functional strategies, policies and plans, to achieve operational cost efficiency, agility, reliability, quality and to support national capacity strengthening.
• Provide substantive contributions to regional/country context analyses and to the management of end-to-end operational supply chain (financial service providers and retail networks), in support of operational supply chain challenges and operational optimization.
• Contribute to planning and implementation of supply chain operations, initiatives, and services to ensure a timely, cost-effective, and integrated approach and in close cooperation with key supply chain stakeholders.
• Perform analyses and detailed conceptual work putting together comprehensive reports identifying opportunities for improvement and effective operationalization of supply chain within the area of responsibility.
• Conduct regular financial analysis and budget reviews, drawing out insights and recommending actions to senior staff for maximizing use of resources and effectiveness of supply chain operations.
• Build and maintain productive partnerships (internal and external) that collaborate with counterparts in the key supply chain functions contributing to an integrated supply chain approach to cash-based assistance.
• Provide technical contribution to market analysis and supply chain network mapping to inform the selection of an appropriate transfer modality.
• Support management of supply chain operations, or manage less complex supply chain operations, in compliance with the established supply chain strategies, policies, procedures and controls, and following corporate standards, with special emphasis on quality control, loss prevention, risk mitigation and cost-effectiveness.
• Support the monitoring of supply chain activities to check that appropriate internal controls are followed to increase the day-to-day efficiencies and overall performance of supply chain operations.
• Support management of financial service providers and retailers to promote safe and efficient planning and execution of WFP cash-based operations.
• Prepare accurate, comprehensive, and timely reports, dashboards, and other visual materials on supply chain activities in cash-based transfers, including trends to support informed decision-making and consistency of information presented to the stakeholders.
• Guide and supervise logistic staff at Sub-office level, acting as a point of referral, providing training, and supporting them with more complex analyses and queries.
• Contribute to preparedness actions and support quick emergency response to deploy cash-based assistance and resources at the onset of the crisis.
• Strengthen supply chain (logistics & procurement) involvement in cash-based transfers (CBT) in accordance with roles and responsibilities entrusted to the function (analysis, contracting, reconciliation).
KEY ACCOUNTABILITIES (not all-inclusive) continued
• Train supply chain teams in Sub-office on the various roles and responsibilities of the supply chain function in CBT.
• Contribute to the design and implementation of supply chain plans for CBT aimed to achieve operational cost efficiency, agility, reliability, and achievement of programmatic objectives.
• Implement the market functionality index (MFI) assessment in all CBT targeted areas.
• Advance efforts to avail emergency response capability using market-based interventions (CBT).
• Support CBT supply chain processes required by the office (analysis, procurement, contracting and reconciliation)
Expected Outcomes:
• Assess structure and capacity of the local retail sector to deliver in-direct food assistance both in regular and emergency operations.
• Ensure early warning and risk assessment of supply, supply chain mapping, market capacity and elasticity, drivers of change and risk.
• Network with supply chain stakeholders to validate collected data on supply chain, and market and supply corridor alerts.
• Build and develop productive relationships with the retail network in locations with active WFP contracted retailers.
• Manage and resolve complaints, concerns and provide feedback from WFP contracted retailers.
• Manage and assess retailers’ performance against key performance indicator targets.
• Control and build retailers’ capacity on food storage and handling techniques, pest management and rodent control as required.
• Manage the activities of the 3rd Party retail logistics consultants tasked with data collection on and information dissemination from/to retailers and other key stakeholders.
• Coordinate with other key departments in the Country Office and Area Offices as required to ensure successful retail delivery.
• Perform other related tasks as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
PURPOSE
Understand and communicate the Strategic Objectives – Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change – Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team – Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions – Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.
PEOPLE
Look for ways to strengthen people's skills – Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP
Create an inclusive culture – Recognizes the contributions of teammates and encourages contributions from culturally different team mates to recognize the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback – Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit – Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios).
PERFORMANCE
Encourage innovation & creative solutions – Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results – Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments – Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive – Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.
PARTNERSHIP
Connect and share across WFP units – Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning.
Build strong external partnerships – Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships.
Be politically agile & adaptable – Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations.
Be clear about the value WFP brings to partnerships – Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.
CLOSING DATE: 10.04.2023
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Female applicants and qualified applicants from developing countries are especially encouraged to apply
WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
