Programme Policy Officer_NOB/Operational Partnerships,Ouagadougou

28 مارس، 2023

0 1 7 دقائق

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced University degree in International Affairs, Economics, Nutrition/Health, Agriculture, Environmental Science, Social Sciences or First University Degree with additional years of related work experience and/or trainings/courses.

Experience:

Language:

At least 7 years of relevant experience in the preparation of agreements with partners and review of budgets and reports for management or in purchasing, programs, law, project management

National Professional: Fluency (level C) in English language and the duty station’s language, if different.

ORGANIZATIONAL CONTEXT

These roles are likely found in Headquarters (HQ), Regional Bureaux (RBs) or Country Offices (COs). Job holders are likely to report to the relevant Director or more senior programme post.

Job holders are likely to manage a moderate portfolio of activities that may include contribution to and/or direct management of programmes in COs of moderate complexity, or contribution to policy formulation and provision of technical advice at RB or HQ level for a defined area of expertise. Job holders operate with considerable independence in their specialities and may manage a substantial team of junior professional and support staff

JOB PURPOSE

– Effective management and monitoring of programme agreements
– Availability and quality of data is significantly improved
– Management of the partner lifecycle by ensuring that all processes are followed in compliance

KEY ACCOUNTABILITIES (not all-inclusive)

1. Support the overall management and supervision of operational partnerships for the Burkina Faso Country Office (BFCO);
2. Analyse, prior to signature, the terms, conditions and budget of the protocols (protocol compliance check) and advise on any discrepancies observed between the proposed final document and the required documentation;
3. Ensure information management related to the partnership life cycle, such as the partner database, FLA/MOU archives, etc., including coordination with the field offices (e.g., in the case of the FLA/MOU). – including coordination with the Field Offices (FOs) and programme sections to ensure that the records and profile of implementing partners are updated and maintained;
4. Monitor FLA/MOU/LOU start and end dates and liaise with Activity Managers and Heads of Field Offices to support amendment or any steps required prior to the end of agreements;
5. Ensure that the "Agreement Tracking Sheet" is updated and shared regularly with management, field offices and relevant stakeholders in the Country Office (CO);
6. Coordination with the Billing Officer for the timely creation of financial commitments (PODA) in the system and follow-up of any required changes;
7. Coordinate partner activity mapping exercises to facilitate operational and strategic engagement with partners, also coordinating with clusters and other UN agencies;
8. Organise an annual call for expressions of interest for the following year and ensure that potential partners are relevant to the programmed activities, and that they are registered and verified on the UNPP and included in the due diligence plan;
9. Ensure the effective secretariat of the Cooperating Partners (CP) Committee;
10. Monitor standard emergency preparedness measures to ensure that WFP is able to respond quickly and deploy the necessary CPs to affected areas as required;
11. Provide guidance to programme activities on contracting and participate in all related activities on behalf of the unit;
12. Act as focal point for the UN Partner Portal (UNPP) – as well as for the Partner Connect roll-out – and develop training materials for their use, in coordination with HQ;
13. Liaise closely with the programme, TOs and units to ensure close monitoring and proper management of partnership agreements – this will include coordination of performance evaluation exercises, support to spot-checks and monitoring of PC improvement plans;
14. Provide technical support to programme staff in the CO, TOs and partners on the partnership life cycle, FLA management, also coordinating specific sessions on the partnership life cycle and FLA management.

15. Carry out any other tasks that may be assigned to it.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives : Utilizes understanding of WFP’s Strategic Objectives to communicate linkages to team objectives and work.
Be a force for positive change : Proactively identifies and develops new methods or improvements for self and immediate team to address work challenges within own work area.
Make the mission inspiring to our team : Identifies opportunities to further align individual contributions with WFP’s mission of making an impact on local communities.
Make our mission visible in everyday actions : Helps colleagues to see the link between their individual tasks and the contributions of their unit’s goals to the broader context of WFP’s mission.

People

Look for ways to strengthen people's skills : Is able to identify, support and encourage focused on-the-job learning opportunities to address gaps between current skillsets and needed future skillsets for WFP.
Create an inclusive culture : Recognizes the contributions of teammates, and encourages contributions from culturally different team mates to recognise the value of diversity above and beyond just including it in programming for beneficiaries.
Be a coach & provide constructive feedback : Provides and solicits ongoing constructive feedback on strengths and development opportunities to help develop individual skills, whilst also helping others identify areas for improvement.
Create an “I will”/”We will” spirit : Sets clear targets for self and others to focus team efforts in ambiguous situations (e.g., unprecedented issues and/or scenarios)

Performance

Encourage innovation & creative solutions : Thinks beyond team’s conventional approaches to formulate creative methods for delivering food aid and assistance to beneficiaries.
Focus on getting results : Maintains focus on achieving individual results in the face of obstacles such as volatile or fragile environments and/or organizational roadblocks.
Make commitments and make good on commitments : Takes personal accountability for upholding and delivering upon team’s commitments and provides assurance to stakeholders.
Be Decisive : Demonstrates ability to adjust to team’s plans and priorities to optimize outcomes in light of evolving directives, while also responding quickly in high-pressure environments, such as in emergency settings.

Partnership

Connect and share across WFP units : Demonstrates an understanding of when and how to tactfully engage other units in conversations on impact, timing, or planning
Build strong external partnerships : Networks regularly with key external partners using formal and informal opportunities to understand each partner’s unique value proposition, and to build and strengthen relationships
Be politically agile & adaptable : Demonstrates ability to adapt engagement approach in the context of evolving partner circumstances and expectations
Be clear about the value WFP brings to partnerships : Demonstrates ability to articulate to internal and external audiences the value that individual contributions and immediate teams bring to partnerships.

FUNCTIONAL CAPABILITIES

Capability Name	Description of the behaviour expected for the proficiency level
Programme Lifecycle & Food Assistance	Displays ability to identify the main hunger problem at the national or subnational level to design and implement context-specific programmes that integrate complex analysis and the full range of food assistance tools.
Transfer Modalities (Food, Cash, Voucher)	Demonstrates the ability to design, implement, monitor and provide oversight over effective and efficient programmes deploying different transfer modalities.
Broad Knowledge of Specialized areas (i.e. Nutrition, VAM, etc.)	Demonstrates the ability to interpret basic data in the context of WFP specialised fields to contribute to technical programme design, implementation and monitoring.
Emergency Programming	Displays ability to translate understanding of programme principles in emergencies and protracted conflict situations into relevant, effective, and context specific approaches
Strategic Policy Engagement w/ Government	Develops thorough recommendations using multiple inputs (e.g., government counsel, research, own experience) to strengthen national or subnational entities and government owned food and nutrition security programmes..

OTHER SPECIFIC JOB REQUIREMENTS

– Good computer skills and experience of using spreadsheets and database software

– Good communication and interpersonal skills

– Experience of working in a multicultural environment

– Good analytical skills, initiative and independence

-Willingness/ability to work in stressful situations

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

– Experience in preparing agreements with partners and reviewing budgets and reports for management.
– Previous experience of working in programme implementation with technical teams in the field such as nutrition, M&E VAM, etc.
– Experience in translating operational requirements into financial information.
– Experience in team supervision and project coordination
– Specialist knowledge of budgeting and budget monitoring;
– Experience of working in NGOs or the UN is an asset;
– Ability to analyse and interpret financial data and monitor budgets;
– Ability to proactively identify and recommend areas for improvement in the design and delivery of specialist services;
– Ability to build relationships with a variety of people across all functions;
– Experience in coordinating the work of others and self and in training and supporting others;
– Ability to maintain confidentiality.

TERMS AND CONDITIONS

Number of position: 01
Duty station : Ouagadougou
Contract Type: Fixed Term (FT)
Duration of the contract: one (01) year renewable
To have Burkinabe nationality

Female Candidacies are strongly encouraged

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WFP will not request any payment at any stage of the recruitment process, including the offer stage. Any request for payment must be refused and reported to the relevant local law enforcement authorities for appropriate action.
WFP has a zero tolerance approach to behaviour such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination.
All selected candidates will be expected to adhere to WFP's standards of conduct and will therefore be subject to rigorous internal and third-party background checks. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may result in disqualification or dismissal.