Logistics Officer (Cash Based Transfers (CBT) & Markets), Service Contract-SC8, based in Semera

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WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

TERMS AND CONDITIONS

JOB TITLE: Logistics Officer (Cash Based Transfers (CBT) & Markets)
Contract Type/Grade: Service Contract/SC8
UNIT/DIVISION: Supply Chain/Logistics
DUTY STATION (City, Country): Semera, Ethiopia
REPORTING LINE: Head of Supply Chain CBT/Logistics

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In Ethiopia, WFP is currently assisting more than 2.5 million vulnerable people in various regions in the country each month with relief in-kind food or cash assistance.

Cash-based Programming:
The Cash Based Transfers (CBT) interventions continue to be effective instruments to address immediate and transitional needs of vulnerable populations during crisis and emergencies. In Ethiopia, CBTs implemented by the different humanitarian actors have reached and addressed the needs of affected populations in response to different emergencies since early 2000s.

CBTs can reduce protection risks, facilitate solutions and improve efficiency and effectiveness in programme delivery. They can also have a multiplier effect in the local economies, contributing to foster positive relations and adaptation within communities, which directly feed into the Sustainable Development Goals. In this sense, CBTs interventions by WFP in Ethiopia are expected to be explored and further expanded.

ORGANIZATIONAL CONTEXT

This job is found in Semera WFP Sub-Office. The jobholders will typically report to the Head of the Logistics Unit, the head of CBT, or the designate. Job holders are likely to be working closely with a more experienced professional staff member receiving guidance and regular feedback on work performed.

JOB PURPOSE

Reporting to the Supply Chain Logistics CBT & Markets officer, the post holder will be required to lead and contribute to the Ethiopia country office (including field) supply chain Cash-Based Transfers planning, markets and retail operations, providing analytics and contributions to ensure practical and integrated supply chain approaches, to meet the food assistance needs of beneficiaries and service provision requirements for partners.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
2. Support logistics projects or operational day-to-day activities following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.
3. Collect and analyse data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
4. Conduct portions of financial analysis and budget reviews, drawing out insights and recommending actions to the supervisor to optimise use of available funds.
5. Guide support staff, acting as a Within delegated authority, the Logistics Associate (CBT) will be responsible for the following duties:
1. Contribute to the development of the Market Development Activities (MDAs) together with the SC CBT focal points and other stakeholders in the CO and SO
2. Lead implementation of the agreed MDAs at the field level, including capacity building for the retailers and other market actors
3. Facilitate and lead potential linkages between the supply chain actors – from source to retailer shop – to ensure best values for entitlements of WFP CBT beneficiaries in the respective locations. Keep records and communicate progress on these activities as needed.
4. Keep close collaboration and good relationship with stakeholders from government and partners at field level
5. Facilitate and lead onboarding of newly contracted retailers. Keep proper records of retailer contract status at AO level and share regular updates on contractual status of retailers with respective FP in the CO
6. Conduct regular (unannounced) visits to contracted retailers and meet beneficiaries at markets in connection to shop performance and provide feedback to Supply Chain CBT at CO
7. Coordinate and participate in the regular retailer performance monitoring exercise with M&E
8. Monitor regional market performance and report monthly on retail KPIs as needed
9. Coordinate with Market monitoring teams from the WFP and/or partners to resolve retailer’s performance issues
10. Where applicable, deliver SCOPE* equipment to the service points and be responsible for withdrawing equipment and returning it to IT SCOPE CO/SO/FO when service point is no longer on WFP contract.
11. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: post graduate degree, preferably in Supply Chain Management, Economics, Trade, Business Administration, Logistics, or other related fields.
Experience: – With post graduate degree, minimum 1 year of working experience in relevant field (background with project and financial management for Retail, CBT and Supply Chain) preferably in NGOs.
– Technical skills using analytics applications
– Budget management and reconciliations

Languages: Fluency in both spoken and written English and Amharic Language is required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in supporting the design and implementation of supply chain strategies, retail operation management, and/or partnership networking.
• Experience in market assessment and intelligence, including analysis of trade & supply chain dynamics using tools and visualization dashboards
• Experience is managing capacity building initiatives with UN agencies, International or National NGOs, private sector and government organizations.
• Experience in writing proposals, concept notes and reports.

ADDITIONAL EXPERIENCES DESIRED:

• Experience in supply chain emergency preparedness planning and operational risks identification
• Experience in Performance monitoring of supply chain service providers (preferably retailers), in addition to development and implementation of suppliers’ performance improvement plans
• Experience working with supply chain information systems.
• Experience in core procurement principles/practices.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
• Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.

People

• Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
• Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
• Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.

Performance

• Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
• Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
• Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
• Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.

Partnership

• Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
• Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
• Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
• Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

FUNCTIONAL CAPABILITIES

DEADLINE FOR APPLICATIONS

06 April 2023

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All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

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