HR Volunteer

22 مارس، 2023

0 7 دقيقة واحدة

HR Volunteer

الوصف الوظيفي

HR Volunteer / Mafraq

Under direct supervision of HR/Admin Senior Officer, the Admin Assistant will be responsible to ensure efficient and adequate office external communication, internal management, and update of ACTED directories.

Functions

1. Attendance sheets:

Monitoring attendance sheets of staff on daily basis.
At the end of each month, all attendance sheets should be checked and approved by line managers.
At the end of every month, the Volunteer is responsible to collect and review the attendance sheets and leaves.

2. Leaves:

Making sure HR has always enough copies of Leave request form as hard copies.
Making sure all leaves are complete, signed, and checked with attendance sheets. (Leaves should be submitted to HR department 48 hours prior to the date of the leave requested).
Updating leaves FU table on the server·
Adding the number of day’s staff takes on weekly basis on the table.
Add the TOIL calculated to the staff leave balance every month. ·
Send the updated leaves’ table to all managers at the beginning of each month.
Update the leave FU for the managers every two weeks and share it with the teams.

3. Filing & Scanning :

The HR Volunteer shall be in charge of ensuring that there is an accurate and efficient filling system, in line with ACTED’s requirements, in hard and soft copy. H/She shall also be in charge of ensuring that the documentation flow between base and Capital office is properly conducted.

In this regard, He/She shall put in place accurate folders (recruitment, CVs, memos…) notably personal folders as follows:

Create personal folders for national and Volunteers files.
Ensure confidentiality of personal folders.
Ensure a follow-up/update of the personal folders for the base on monthly bases.

4. preparing volunteers contract and all the needed support documents .