Human Resources Associate | Fixed Term G-6 | For Filipino Nationals Only

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WFP encourages female candidates and people with disabilities to apply.

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.

JOB DETAILS

Job Title: Human Resources Associate
Grade: G-6
Type of contract: Fixed Term
Duration: Twelve (12) Months with Possible Extension
Duty Station: Manila, Philippines
Vacancy Number: 661170
Date of Publication: 21 March 2023
Deadline of Application: 04 April 2023, 11:59 PM (Manila)

This vacancy announcement is for Nationals from Country Office (Philippines).

WFP offers a competitive remuneration package:

• Approximate monthly salary is a minimum of PHP 62,000++ and a maximum is PHP 79,000++
• Medical coverage that can be extended to eligible dependents
• Other allowances and applicable retirement package

JOB PURPOSE

To deliver a full range of HR support services to ensure accurate implementation of WFP policies and procedures and facilitate the effective functioning of a client-focused and strategy-oriented HR services.

ORGANIZATIONAL CONTEXT

The HR Associate will be working under the supervision of the HR Officer and close coordination with the International HR Officer and other HR team members. The HR Associate is expected to use initiative and knowledge within an area of expertise to respond to queries with general guidance independently. There is a requirement to use judgment in dealing with unforeseen problems daily. The HR Associate can supervise clerical and support staff of the HR Unit and is expected to work in close collaboration with the operations and programme staff in the CO to address and resolve complex HR-related issues and information exchange

KEY ACCOUNTABILITIES (not all-inclusive)

Within the assigned unit and delegated authority, the HR Associate will be responsible for the following duties:

1. Assist with a wide range of complex HR queries and follow-up actions to ensure consistent and high-quality HR services are delivered to clients to ensure compliance with HR policies and procedures.
2. Analyse and respond to various internal and external queries to ensure that clients are well-informed and that HR team activities are aligned with broader WFP objectives.
3. Handle end-to-end recruitment and selection processes for ongoing and upcoming staffing requirements of the CO, including staffing scale-up during emergencies.
4. Support and deliver onboarding for new staff joining WFP, to ensure that relevant processes are followed and the conditions of terms of service are explained and understood.
5. Identify evolving needs of the organization and recommend changes in HR processes and procedures to support improvements in HR services.
6. Review and compile various data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, and other HR-related activities to support analysis and reporting needs.
7. Use HR management systems for reviewing, entering, and updating various HR data, including monitoring HR statistics (e.g., contract management, Performance Management, training and development, payroll administrations, etc.) and ensuring the accuracy of HR data and meeting established deadlines.
8. Prepare a range of complex HR documentation required for the specific area of work (e.g., employment contracts, transfer/separation letters, training-related documents, etc.), ensuring accuracy and meeting established deadlines.
9. Co-ordinate the maintenance of confidential personnel records, HR databases, and archives to ensure data and files are accurately stored and updated in compliance with the established standards
10. Monitor staff deployment and handle related administrative actions, including preparation of reports, to support efficient HR service, enabling WFP to respond quickly to a crisis.
11. Actively support and participate in staff-related initiatives and programs of the Country Office.
12. Any other related duties as required based on the needs and requirements of the Country Office.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Secondary education with specialized certification in HR or supplemented by training in personnel or general administration work.
• Bachelor's degree in Human Resources, Business Administration, Psychology, or related field is desirable but not required.

Experience:

• Six or more years of progressively responsible support work experience in general administrative work including three years experience in human resources administration in a multicultural environment of any other large organization with established HR systems, policies and procedures.
• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things;
• Prior work experience with international humanitarian organizations, nongovernment or government institutions/organization in a multi-cultural setting is an advantage.

Knowledge & Skills:

• Knowledge of specialized HR administrative work practices and methods, gained through relevant technical training and experience.
• Good communication skills and a good understanding of HR principles and their application in order to respond to and resolve a range of HR queries.
• Ability to conduct basic analyses in order to generate periodic reports and make recommendations for further actions.
• Ability to build relationships with a variety of individuals across functions and outside WFP in order to effectively contribute to the functioning of the unit.
• Experience in supervising and coordinating tasks of subordinates to be able to train and supervise junior staff members within the HR function.
• Ability to work with minimum supervision and use initiative to perform administrative tasks within broad WFP guidelines and standards.

Language:

• Ability to communicate fluently in English, written and oral.

All WFP Employees are expected to demonstrate the competencies and standards of behaviour aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

• Leading by example with integrity,
• Driving results and delivering on commitments,
• Fostering inclusive and collaborative teamwork,
• Applying strategic thinking,
• Building and maintaining sustainable partnerships.

HOW TO APPLY

To be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.

Request for Disability related Reasonable Accommodations:

It is important to WFP to create an accessible and inclusive workplace for everyone. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the selection and hiring process, please direct your request and inquiries to the Diversity and Inclusion team on: global.inclusion@wfp.org, cc’ing philippines.hr@wfp.org. A member of the reasonable accommodation team will contact you to confidentially discuss your needs.

This email is only to be used for any disability related accessibility requirements, and not for sending the application itself. Due to volume of applications, any applications or CVs sent through this email address will not be considered as a formal application and will not receive a reply from WFP.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

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