Global Event Operations / Event Planner / Events Manager

18 مارس، 2023

0 2 2 دقائق

الوصف الوظيفي

We host 8 Global Events in the following regions:

USA / Europe / China / Taiwan

Event Planner duties and responsibilities

Understand requirements and details of each event
Understand clients' needs and wants
Plan and organize events with attention to financial and time constraints
Book venues and schedule speakers
Meet with clients and coordinate with them regularly
Look for and compare different vendors (catering, decorators, musicians etc.)
Negotiate with vendors to achieve the most favorable terms
Hire, train and oversee personnel
Evaluate personnel and provide reports
Manage all event operations (preparing venue, invitations, food, drinks etc.)
Track the overall even expenses regularly
Do event budget planning
Stay within the budget
Carefully oversee event happenings
Offer solutions to resolve problems in a timely manner
Evaluate event’s success and submit reports

Event Planner responsibilities include:

Event planning, design and production within time limits
Working with clients to identify their needs and ensure customer satisfaction
Organizing facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc.

Job brief

We are looking for a successful and enthusiastic Event Planner to produce events from conception through to completion. Event Coordinator responsibilities include providing outstanding customer service and organizing memorable events that meet quality expectations.

Responsibilities

Event planning, design and production while managing all project delivery elements within time limits
Liaise with clients to identify their needs and to ensure customer satisfaction
Conduct market research, gather information and negotiate contracts prior to closing any deals
Provide feedback and periodic reports to stakeholders
Propose ideas to improve provided services and event quality
Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
Ensure compliance with insurance, legal, health and safety obligations
Specify staff requirements and coordinate their activities
Cooperate with marketing and PR to promote and publicize event
Proactively handle any arising issues and troubleshoot any emerging problems on the event day
Conduct pre- and post – event evaluations and report on outcomes
Research market, identify event opportunities and generate interest

Event Planner Responsibilities:

Identifying clients' requirements and expectations for each event.
Brainstorming and implementing event concepts and themes.
Preparing event budgets and processing invoices.
Researching and booking venues.
Organizing suppliers, caterers, staff, and entertainment.
Coordinating all logistical elements of the event.
Managing set-up, tear-down, and clean-up operations.
Anticipating attendee needs and making preparations against potential risks.
Developing post-event reports on the effectiveness of each event.

المهارات

Requirements and skills

10 Years Proven experience as an Events Planner or Organizer on a Global Basis
Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events)
Excellent time management and communication skills
Sales skills and ability to build productive business relationships
Ability to manage multiple projects independently
MS Office proficiency
Willing to submit references from previous clients
BS in Event Management or related field

Event Planner Requirements:

Degree in hospitality, public relations, management, or related field.
Experience in project management with a track record of successful events.
Excellent organizational skills with the ability to multitask under pressure.
Strong communication and interpersonal skills.
Creative, out-of-the-box thinking.
Ability to lead a large team and delegate tasks effectively.
Meticulous attention to detail.
Expert time management skills.
Financial savvy, with the ability to adhere to plan budgets and process invoices.
Portfolio of successful events
Proficient in MS Office
Excellent vendor management skills
Knowledge of basic recruitment practices
Sense of ownership and pride in your performance and its impact on company’s success
Critical thinker and problem-solving skills
Team player
Good time-management skills
Great interpersonal and communication skills
Degree in hospitality management, public relations or relevant field is preferred