Project Assistant G4
Vacancy Notice
Open to Internal and External Candidates
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Position Title |
Project Assistant |
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Position Grade |
G4 |
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Duty Station |
Jordan, Amman |
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Type of Appointment |
One Year Fixed Term (OYFT), with possibility of extension |
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Date of Issue |
15 March 2023 |
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Closure Date |
29 March 2023 |
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Vacancy No. |
VN/JOR/026/2023 |
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Organizational Unit |
Migration Management Unit |
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
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IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. |
Organizational Context and Scope
Under the overall supervision of the Chief of Mission in Jordan and the direct supervision of the Migration Management Unit Head, the Project Assistant will be responsible for providing technical assistance to IOM Jordan in general and the Migration Management Unit in particular.
Core Functions / Responsibilities:
- Support the timely implementation of MMU project activities in line with IOM’s procedures and regulations.
- Contribute to the drafting of new concept notes, projects and reports.
- Assist MMU with tasks related to data collection activities implying direct contact with beneficiaries in addition to in implementing CREST initiative.
- Assist in drafting communication materials including press releases, articles, key messages, newsletters, and other advocacy materials.
- Support in drafting, promoting and distributing of key knowledge management, research, and reporting products.
- Provide logistical support to communications and advocacy efforts and campaigns, e.g., by supporting the organization of roundtable discussions, conferences, and other publicity events and providing inputs to briefing materials and press releases.
- Assist in preparing updates and posts, when needed, items and content to the website and social media Undertake duty travel related to project implementation and monitoring, as requested.
- Attend internal meetings related to operational areas of IOM's activities.
- Assist in drafting internal/external correspondence on the various programme, and activities of the MMU.
- Perform other tasks within the incumbent’s capacity as identified by the Program Manager.
Education & Experience:
- University degree in business, finance, international relations or any relevant field, with 2 years’ experience or High School Diploma with 4 years of relevant working experience.
- Experience in IOM’s internal financial and logistical procedures.
- Experience in IOM’s Corporate Responsibility on Eliminating Slavery and Trafficking Initiative.
- Experience on how the Jordanian government structure and current reporting lines.
- Experience in drafting and developing reports.
Skills & Technical:
- Experience in the usage of Microsoft packages (MS Word, Excel, etc).
- Strong interpersonal and communication skills.
- Ability to use own initiative and work under pressure with minimum supervision.
- Attention to detail and ability to organize.
- Self-motivated and objective driven
- Delivers on set objectives in hardship situations.
Languages:
Thorough knowledge of English and Arabic
Required Competencies
VALUES – All IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.
Other:
- Any offer made to the candidate in relation to this vacancy notice is subject to funding. confirmation.
- Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.
How to apply:
- Interested Internal candidates (active staff members and staff holding a daily contract) need to submit their application plus a cover letter to [email protected] by 29 March 2023, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal indicating the VN# VN/JOR/026/2023 as mentioned in the subject line. Any application without this information in the subject line will be excluded from the applications.
Kindly use your IOM email account for us to easily identify that you are an internal candidate (first tier candidate) referring to this advertisement and VN# VN/JOR/026/2023.
- Only Shortlisted Candidates will be contacted.
Posting period:
From 15 March 2023 – 29 March 2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
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